Personal Assistant

Elysium Healthcare; Devon and Torbay; On-site; GBP 25,000 - 30,000; Part time

Benefits offered by this job

Annual leave

Birthday off

Career development

Ely-Vate benefits

Wellbeing support

Blue Light Card

Life Assurance

Earned wages (Stream)

GP service

Maternity package

Pension

Free meals

Onsite parking

Job summary

Elysium Healthcare is seeking an experienced Personal Assistant to support the Hospital Director at The Woodmill in Cullompton. The role is 22.5 hours per week, focusing on diary management, report coordination, and board submissions, with opportunities to create presentations and liaise with stakeholders.

Ideal candidates are highly organised, proactive, with strong communication skills and a professional, discreet approach. Travel may be required occasionally.

Qualifications

• Significant administration experience at executive/senior management level
• Minute taking experience
• Highly organised with a friendly, professional approach
• Anticipate and fulfil requests
• Excellent written and verbal communication, adaptable to audience
• Work independently and as a team
• Confidentiality and discretion at all times

Responsibilities

• Coordinate diaries, meetings, and administration for management meetings, with note-taking and action trackers
• Share information across teams
• Arrange travel and accommodation
• Produce presentations
• Occasional travel may be required
• Process expenses, invoices and card reconciliations
• General administrative tasks (post, filing, calls)
• Provide holiday/absence cover for other PAs/ EAs

Skills

Diary management

Minute taking

Communication skills

Organised

Confidentiality

Independent working

Team player

Proactive attitude

Computers literate

Tools

Microsoft Office

Job description

If you're an experienced and proactive Personal Assistant (PA) who is looking for a rewarding and varied role that will make good use of your organisational skills, then join the team at The Woodmill in Cullompton as a Personal Assistant to the Hospital Director.

Working 22.5 hours a week as the PA to the Hospital Director, you will support with a variety of tasks including diary/meeting management, co-ordinating report submissions to the board, putting together presentations and liaising with internal and external stakeholders.

You will need to be proactive, organised and approachable with a can-do attitude.

Your Responsibilities:

• Effective co-ordination of diaries, scheduling and administration for regular management meetings including note-taking and action trackers
• Information sharing across teams
• Travel and accommodation arrangements
• Produce presentations
• Occasional travel may be required
• Processing expenses, invoices and credit card reconciliation.
• General administrative tasks - post, filing, dealing with telephone enquiries
• Provide holiday and absence cover for other PAs/EAs - There are no other PA's EA's here at the Woodmill.

To be successful in this role, you will:

• Have significant administration experience at executive and senior management level (Board experience would be an advantage)
• Minute taking experience
• Be highly organised with a friendly and professional approach
• Anticipate and fulfill requests
• Have excellent communication skills, both written and verbal, with the ability to adapt writing style according to audience
• Work positively and flexibly across a range of tasks simultaneously
• Be computer literate
• Have excellent diary and time management skills
• Work independently and be a team player
• Have a high level of confidentiality and discretion
• Have a passion for supporting others, with a caring nature and resilience

What You'll Get

At Elysium Healthcare, we believe in taking care of the people who care for others, you'll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £27,431 pro rata
• The equivalent of 33 days annual leave (including bank holidays) - plus your birthday off and the option to buy additional annual leave, in our annual selection window.
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream - instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and onsite free parking

About us:

Elysium Health care has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users. All candidates will be subject to a DBS disclosure