Personal Assistant

ITV Consumer Limited 2024; City of Westminster; Hybride; GBP 42 000 - 65 000; Plein temps

Avantages offerts par ce poste

Flexible working

Generous holiday

Annual bonus

Pension

Save as you earn

Wellbeing days

Résumé du poste

ITV Studios is seeking an experienced Executive Assistant to provide high-level support to five senior executives across international operations. You will manage calendars, travel, expenses and communications with discretion, building trusted relationships and ensuring priorities align with business needs.

In addition to complex diary management and confidential information handling, you will coordinate meetings across time zones, prepare presentations in Google Workspace, and support events

Qualifications

• Five senior executives to support with diary, travel and admin tasks.
• Strong diary management and travel coordination across time zones.
• Experience handling confidential information with discretion.
• Excellent stakeholder management and communication skills.
• Advanced knowledge of Google Workspace and Mac.

Responsabilités

• Proactively manage complex diaries across time zones.
• Coordinate UK and international travel and itineraries.
• Process expenses and purchase orders accurately.
• Prepare minutes, agendas and presentations for meetings.
• Organise internal and external meetings and events.
• Maintain filing and documentation in Google Drive.
• Build relationships with PAs and stakeholders across ITV Studios.
• Support the wider International Studios team as needed.

Connaissances

Executive support

Diary management

Multitimezone coordination

Discretion

Google Workspace

Mac

Stakeholder management

Outils

Gemini/AI tools

Mac

Gmail

Calendar

Description du poste

Executive Support

• Proactively manage complex and evolving diaries, balancing multiple priorities across international time zones, for: Director of Production - International Studios Director of Finance - International Studios Director of Legal & Business Affairs - International Studios Director of HR - International Studios Director of Legal & Business Affairs - Non-Scripted UK
• Build trusted working relationships with each executive, understanding their priorities and anticipating future needs.
• Protect executive time by identifying conflicts, resolving issues before they arise and ensuring priorities remain aligned to business needs.
• Manage confidential information with absolute discretion and professionalism.
• Coordinate meeting requests and day-to-day administration, ensuring timely responses and excellent stakeholder management.

Executive Travel & Financial Administration

• Take ownership of all UK and international travel arrangements, creating seamless end-to-end itineraries including flights, accommodation, transfers, meeting schedules, travel documentation, restaurant reservations where appropriate and contingency planning.
• Manage executive expenses, purchase orders and invoice processing accurately and efficiently.

Administrative Support

• Coordinate internal and external meetings across multiple international time zones, liaising with attendees and managing any scheduling changes.
• Manage meeting logistics, including room bookings, refreshments, agendas and presentation materials.
• Prepare clear and engaging presentations using Google Workspace, in line with established templates.
• Attend meetings, take accurate minutes and circulate meeting notes and recordings.
• Support internal communications, presentations and department updates.
• Organise conferences and events, including coordinating speakers, arranging restaurant bookings and managing related logistics.
• Maintain organised filing systems and documentation across Google Drive.
• Build excellent relationships with PAs and stakeholders across ITV Studios and internationally.
• Support the wider International Studios team as needed.
• Significant PA experience supporting senior executives within a fast-paced organisation.
• Experience managing multiple senior stakeholders and competing priorities.
• Proven experience coordinating complex international travel.
• Strong financial administration experience, including expenses, purchase orders and invoice management.
• Advanced knowledge of Mac and Google Workspace (Gmail, Calendar, Docs, Sheets and Slides).

Desirable Experience

• Experience working within an international environment, including coordinating meetings across multiple time zones.
• Previous experience within the broadcasting, television or wider media industry.
• Experience using Gemini or other AI tools to support day-to-day tasks and improve efficiency.

You'll be someone who:

• Thinks ahead and anticipates what's needed before being asked.
• Has exceptional organisational skills and attention to detail.
• Is calm, adaptable and solutions-focused in a fast-changing environment, demonstrating excellent judgement and confidently prioritising competing demands.
• Builds trusted relationships with colleagues at every level.
• Communicates with warmth, professionalism and confidence.
• Is naturally collaborative and enjoys working as part of a team.
• Takes ownership, follows things through and consistently delivers to a high standard.
• Maintains complete discretion when handling confidential information.
• Brings energy, positivity and a genuine desire to help others succeed.

The successful candidate will become a trusted partner to five senior executives. They will be recognised for creating calm from complexity, keeping priorities moving, anticipating challenges before they arise and helping International Studios operate at their very best. Unusual challenges or circumstances (e.g. travel, hours of work, short notice cover) Supporting five senior leaders requires excellent judgement, flexibility and the ability to balance competing priorities in a fast-paced international environment. Occasional early mornings, evenings or out-of-hours support may be required to accommodate international travel and global teams.

Benefits

• Flexible working with a range of options
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn - with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

More about our benefits

Corporate Teams Working smart and working fast, we're behind the most talked-about brands. Discover more about the teams making sure everyone at itv has a life outside of work. Find out more What is the magic of ITV? It starts with a simple love of television. Watching it, creating it, talking about it. Whether it's daytime or primetime, for downtime or anytime. We're inspired by our audiences. Who helps shape what we make. Standing shoulder to shoulder with them. Because what matters to them, matters to us. Starting conversations. Winning hearts. Changing minds and sometimes even society itself. Big or small, what we make makes an impact.