Personal Assistant

Miller Homes Limited; City of Edinburgh; On-site; GBP 10,000 - 40,000; Full time

Job summary

Join a forward-thinking company as a Personal Assistant, where you will play a crucial role in supporting senior staff and ensuring smooth operations. This position offers a dynamic work environment, where your organisational skills and attention to detail will shine. You will be responsible for managing diaries, planning events, and providing top-notch customer service to both internal and external stakeholders. If you are proactive, adaptable, and ready to make a difference in a supportive team, this is the perfect opportunity for you to thrive and grow your career.

Qualifications

• Experience as a Personal Assistant or Administrative Assistant is essential.
• Strong knowledge of Microsoft Office applications is required.

Responsibilities

• Assist directors with scheduling meetings and managing correspondence.
• Handle diary and inbox management, and plan regional events.

Skills

Organisational Skills

Attention to Detail

Multi-tasking Abilities

Diary Management

Customer Service

Microsoft Office (Word, Excel, PowerPoint, Teams)

Salesforce

SAP Concur

Tools

Salesforce

SAP Concur

Microsoft Office

Job description

About the role

At Miller Homes we are building homes in a way which allows us to build better places for people to belong to, better homes for customers and better places for communities to thrive and nature to prosper. We are also creating a better working environment for our people. We create better places where people and planet prosper.

We are looking to recruit a Personal Assistant to join our team based in our Scotland East region on a 12 month maternity cover basis.

This role requires a motivated, ‘hands on’ colleague who will ensure that an effective level of administrative support, office management, reception management, diary management and customer service to both internal and external stakeholders is provided at all times.

Duties will include:

1. Assisting the directors with their day-to-day workloads, including scheduling meetings, managing correspondence, and handling administrative tasks.
2. Diary and inbox management.
3. Planning regional events.
4. Monthly expenses for directors.
5. Making any travel arrangements.
6. Managing regional visa.
7. Using Salesforce to manage regional complaints to ensure response times are adhered to.
8. Maintaining filing systems.

Skills, Capabilities, and Attributes:

1. Experience as a Personal Assistant or Administrative Assistant.
2. Excellent organisational skills, keen attention to detail and multi-tasking abilities.
3. Ability to work with people at all levels of the business.
4. Experience using SAP Concur and Salesforce would be an advantage.

Behavioral Attributes:

1. Demonstrates loyalty and commitment to Senior Staff.
2. Has a positive professional and polished manner.
3. Flexible and willing working attitude.
4. Has a high degree of personal discipline and pride in work.
5. Can work on own initiative.
6. Proactive.
7. Available to Travel.
8. Desirable - ability to motivate others.

The successful candidate should possess a strong knowledge of Microsoft (2016), Word, Excel, PowerPoint and Teams.

How to apply:

Please submit your Curriculum Vitae and covering letter ideally including details of your current salary and notice period.

This job advert will close as soon as sufficient applications have been received, and therefore you should apply for this job as soon as possible.

(No Agencies Please)

Apply for this position

Before taking up a position with Miller Homes you must provide evidence that you have the right to live and work in the UK permanently and without restriction.

Please complete the application form below, and select "Submit" when you have finished.

Please note - the form fields marked with an asterisk (*) must be completed in order for your application to be processed correctly.