Personal Assistant

Venesky Brown; Birmingham; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a Personal Assistant for a dynamic role within a public sector organization. This part-time, hybrid position offers a unique opportunity to support senior leadership through effective diary management, correspondence handling, and comprehensive administrative support. You'll be at the heart of operations, ensuring smooth communication and organization while working collaboratively with a dedicated team. If you thrive in a fast-paced environment and possess strong organizational skills, this role is perfect for you. Join a team that values collaboration and professionalism, and make a meaningful impact in your community.

Qualifications

• Proven experience in administrative and office organisation.
• High accuracy and attention to detail required.

Responsibilities

• Manage diaries and schedule meetings for the Director.
• Coordinate office facilities and travel arrangements.

Skills

Administrative Skills

Confidential Information Handling

Diary Management

Relationship Building

IT Skills (MS Office)

Organisational Skills

Attention to Detail

Communication Skills

Problem-Solving

Tools

ExpenseMePro

Microsoft Teams

Job description

This range is provided by Venesky Brown. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Venesky Brown

Account Manager at Venesky-Brown Recruitment

Venesky-Brown’s client, a public sector organisation in Birmingham, is currently looking to recruit a Personal Assistant for a 8-12 week contract on a rate of £12.60/hour. This hybrid role is on a part-time basis, working mornings from Monday to Friday.

Responsibilities:

1. Pro-active diary management and forward planning for the Director and Head of Department, ensuring that regular and ad hoc internal and external meetings and site visits are scheduled and organised effectively and efficiently, including site visit risk assessments.
2. Inbox and correspondence management where required, including identifying and communicating urgent actions, directing correspondence to the appropriate person or place and tracking actions arising from correspondence.
3. Coordinating office facilities, room bookings, meeting papers, correspondence, catering, business travel and accommodation arrangements as required.
4. Processing Visa and cash expenses using the ExpenseMePro online system, booking holiday time, and keeping a record of hospitality given and received.
5. Organising and administering Local Leadership Team meetings and staff forums, including drafting agendas, circulating papers, taking minutes and monitoring/contributing to the relevant Teams chat where appropriate.
6. Assisting the Director and Head of Department with HR processes, including supporting recruitment (e.g. interview and induction processes).
7. Providing full administrative support for VIP visits to the office or Departments.
8. Tracking and procuring information for requests from the Director of Departments, Chief Executive, and Chair’s offices.
9. Close liaison with other assistants in the organisation, along with building knowledge of, and key relationships within Group, the wider organisation, and external stakeholders.
10. Assisting the team with incoming enquiries where appropriate.
11. Assisting the team with additional projects where appropriate.

Minimum Requirements:

1. Proven administrative and office organisation experience.
2. Experience of dealing with confidential information with discretion, tact and sensitivity.
3. A high standard of accuracy and attention to detail.
4. Able to build and maintain effective working relationships with a wide range of people.
5. Proven experience of pro-actively managing complex and changing diaries.
6. Proven ability to work effectively under pressure, juggle conflicting demands and manage multiple tasks.
7. Experience of maintaining online office and administrative systems, and keeping track of tasks and incoming/outgoing information.
8. Able to intelligently assess and anticipate needs.
9. Excellent organisation and planning skills.
10. Excellent IT skills, including advanced knowledge of MS Office applications (Word, Excel, PowerPoint and Outlook 365), setting up/managing physical and virtual meetings (Teams or similar).
11. Excellent standard of comprehension, and written and spoken English.
12. A professional attitude with good humour, patience, perseverance and resilience.
13. A collaborative approach and willing to get “stuck in”.
14. Self-motivated and pro-active with an adaptable and flexible approach to work.
15. Commitment to organisational values.

If you would like to hear more about this opportunity please get in touch.

Seniority level

Not Applicable

Employment type

Contract

Job function

Administrative

Industries

Government Administration and Office Administration