Permitting Coordinator

Marlborough Highways Ltd; Windsor; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Access to 24/7 GP Service

Medicash Cashback Scheme

Retail Discounts

Employee Assistance Programme

Reward and Recognition Programme

Death in Service Cover

Learning and Development Opportunities

Job summary

Marlborough Highways is seeking a Permitting Coordinator to join the Performance team at our Windsor depot. You will manage, track and maintain permits through to completion, ensuring projects progress safely, legally and on schedule.

The role requires 2–3 years in permit coordination or streetworks administration, strong Excel and data reporting skills, and knowledge of relevant highway regulations. This full-time role offers opportunities to work closely with project managers and Local

Qualifications

• 2–3 years of permit coordination or streetworks administration experience.
• Strong understanding of permit durations, extensions, major works and FPNs.
• Confident Excel skills with data analysis and reporting.
• Experience with Confirm and Street Manager (desirable).
• Excellent organisational and administrative skills with attention to detail.
• Solid understanding of New Roads and Street Works Act 1991, Traffic Management Act 2004, and the London Permit Scheme.

Responsibilities

• Managing and tracking permit applications to completion, ensuring regulatory compliance and deadlines.
• Raising, coordinating, and closing works notices promptly and accurately.
• Monitoring permit durations, ensuring on-schedule works and arranging extensions as required.
• Liaising with Project Managers and Supervisors to coordinate road space bookings.
• Maintaining permitting records and trackers using Excel and Teams.
• Building relationships with Local Authorities and key stakeholders.
• Co-ordinating with 3rd parties regarding bus stop and parking suspensions, TTOs and TMAN applications.
• Monitoring reinstatement inspections and resolving issues related to FPNs and inspection data.
• Preparing and reporting monthly KPI data.

Skills

Permit coordination

Streetworks administration

Excel reporting

Confirm

Organisational skills

Highways regulations knowledge

Tools

Confirm

Street Manager

Job description

Permitting Coordinator

Department: Performance

Employment Type: Full Time

Location: Tinkers Lane, Windsor

Description

Marlborough Highways have a fantastic opportunity for a permitting coordinator to join a growing business within a busy department at our Tinkers Lane Depot.

Within this position, you will play a vital role in ensuring our projects are fully compliant with all relevant permitting requirements. You’ll be responsible for managing, tracking, and maintaining permits through to completion; enabling works to progress safely, legally, and in line with project schedules.

Key Responsibilities

The key responsibilities for the Permitting Coordinator include:

• 1. Managing and tracking permit applications to completion, ensuring compliance with all regulatory requirements and deadlines
• 2. Raising, coordinating, and closing works notices in a timely and accurate manner
• 3. Monitoring permit durations, ensuring works remain on schedule and arranging extensions where required
• 4. Liaising closely with Project Managers and Supervisors to coordinate and manage road space bookings effectively
• 5. Maintaining accurate permitting records and trackers using Excel and Microsoft Teams
• 6. Building and maintaining strong working relationships with Local Authorities and other key stakeholders
• 7. Co-ordinate with 3rd parties regarding; bus stop suspensions, parking suspensions, Temporary Traffic Orders (TTO’s) and TMAN applications
• 8. Monitor reinstatement inspections and proactively resolve any issues relating to Fixed Penalty Notices (FPNs) and inspection data
• 9. Preparing and reporting on monthly KPI data.

Skills, Knowledge and Expertise

Required Skills & Qualifications:

• 1. 2-3 years’ experience in a similar permit coordination or streetworks administration role (utilities or highways experience preferred)
• 2. Strong understanding of permit durations, extensions, Major works and FPN’s
• 3. Confident Excel skills, with the ability to analyse, interpret, and report on data
• 4. Experience with Confirm and Street Manager (desirable)
• 5. Excellent organisational and administrative skills, with strong attention to detail
• 6. Solid understanding of the New Roads and Street Works Act 1991, Traffic Management Act 2004, and the London Permit Scheme

Benefits and Our Values

Our Benefits

• Access to 24/7 GP Service
• Medicash Cashback Scheme
• Retail Discounts
• Employee Assistance Programme
• Reward and Recognition Programme
• Death in Service Cover
• Learning and Development Opportunities

Our Values

We know people matter - We respect, care, and invest in our people, the communities in which we work and our common future. We are open. We are honest. We are fair

Pride - We take pride in everything we do. We speak positively. Deliver quality. Act safely. Always.

Spirit - We have spirit. We promote a positive atmosphere and energy. We are inclusive. We have brilliant team working and friendships. Driving success so we all win.

Bold - We are bold. We are confident, optimistic and trust in our ability. We look forward and are excited about our progressive future.

Marlborough Highways is an equal opportunities employer that celebrates difference. We are committed to creating a diverse and inclusive workplace that represents a variety of backgrounds, perspectives and skills.. We promote a culture of respect and fairness for all employees and are committed to providing equal access to employment opportunities for everyone. If you feel you could benefit from any adjustments or accommodations during the recruitment process, please let us know and we will be happy to support you.