Permit Coordinator

CBRE; Greater London; On-site; GBP 32,000 - 45,000; Full time

Job summary

CBRE is seeking a proactive Permit Coordinator to manage the Safe Permit System across high-profile client facilities in the UK. You will bridge EHS standards with operations, ensuring contractors and teams operate under a verified safe system of work.

You will review CoW permits, RAMS, and guide vendors through safe processes. The role requires experience in EHS or FM, strong organisational skills, and comfort with digital permitting systems.

Qualifications

• Experience in an Environmental Health & Safety (EHS) or Facilities Management (FM) environment.
• Knowledge of RAMS and CoW processes.
• Hands-on experience with digital permitting systems.
• Clear, customer-centric communication of safety requirements.
• Strong organisational habits to manage high volumes across multi-building estates.

Responsibilities

• Review, validate, and authorise CoW permit applications in line with legislation, client guidelines and landlord requirements.
• Scrutinise RAMS across general maintenance and high-risk activities.
• Act as primary contact for external vendors and internal facilities teams guiding through safe systems of work.
• Deliver permitting briefings and inductions to partners and supply chain teams.
• Maintain real-time records across permitting platforms and generate KPI reports.
• Participate in safety audits and support broader EHS and facilities initiatives on site.

Skills

EHS experience

RAMS knowledge

CoW processes

Permitting systems

Customer communication

Organisational skills

Facility management software

Tools

Facility management software

Job description

At CBRE, our people are the foundation of everything we do. As part of our Global Workplace Solutions (GWS) team dedicated to one of the world’s most innovative technology clients, you will play a pivotal role in keeping our workplaces safe, compliant, and operational.

We are looking for a proactive, detail-oriented Permit Coordinator to manage the day-to-day operations of the Safe Permit System across high-profile client facilities. You will be the crucial bridge between corporate Environmental Health & Safety (EHS) standards and on-the-ground operational execution, ensuring every contractor, vendor, and project team has a verified, systematic safe system of work before tools hit the ground.

If you thrive in dynamic, fast-paced environments, take pride in operational rigor, and believe that exceptional safety goes hand-in-hand with outstanding customer service, we want to hear from you.

What You’ll Do

• Review, validate, and authorise applications for Control of Work (CoW) permits, ensuring full alignment with statutory legislation, client guidelines, and landlord requirements.
• Scrutinise contractor Risk Assessments and Method Statements (RAMS) across both general maintenance and high-risk activities (hot works, work at height, electrical isolations, confined spaces).
• Act as the primary, trusted point of contact for external vendors and internal facilities teams. Guide contractors through safe systems of work with a responsive, service-first mindset.
• Deliver permitting briefings and inductions to partners and supply chain teams, championing an authentic, proactive safety culture.
• Maintain accurate, real-time records across client and landlord permitting platforms; generate weekly/monthly compliance and KPI reports.
• Participate in safety audits, identify opportunities to streamline workflows, and support broader EHS and facilities initiatives on site.

What We’re Looking For

• Demonstrated experience working within an Environmental Health & Safety (EHS) or Facilities Management (FM) environment.
• Sound knowledge of Risk Assessments and Method Statements (RAMS) and Control of Work (CoW) processes.
• Hands‑on experience navigating digital permitting systems and facility management software.
• Customer‑centric communication skills, with the ability to explain technical safety requirements clearly and constructively.
• Exceptional organisational habits with the autonomy to manage high ticket volumes across multi‑building estates.

Desirable Extras

• Recognised Health & Safety qualification (e.g., IOSH Managing Safely, NEBOSH General Certificate).
• 2+ years of experience within a corporate, mission‑critical, or commercial office environment.
• Basic understanding of building systems (M&E, HVAC, electrical distribution) or construction techniques.
• Experience collaborating across international borders or multilingual working environments.

What’s in It for You?

Joining CBRE means joining the global leader in commercial real estate services. We offer:

• A competitive salary and comprehensive benefits package.
• Direct exposure to world‑class facilities and innovative client operating models.
• Structured career development, with access to industry‑leading training programs and professional safety certifications.
• An inclusive, collaborative culture where your voice and initiatives directly influence how we work.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.