Permanent Accounts Payable Assistant

Confidential; Nottingham; On-site; GBP 27,000 - 28,000; Full time

Job summary

Confidential in Nottingham area is looking for an Accounts Payable Assistant to join their finance team and support a busy purchase ledger function. You will ensure invoices are processed accurately and suppliers are paid on time, while maintaining records and assisting with audits.

The role offers a collaborative environment, opportunities to improve processes, and a chance to develop in a growing business in Nottinghamshire.

Qualifications

• Experience in Accounts Payable or Purchase Ledger.
• Experience in a high-volume finance environment.
• Strong understanding of fundamental accounting principles.

Responsibilities

• Manage accounts payable inbox and purchase invoices.
• Perform three-way matching and data entry.
• Maintain invoice records and data accuracy.
• Resolve supplier queries and reconcile statements.
• Ensure timely payments within terms.
• Support internal and external audits with schedules.

Skills

Accounts Payable

Purchase Ledger

High-volume Finance

Excel

Attention to detail

Organisational skills

Communication

Education

GCSE English & Maths

Tools

Excel

Job description

Your new company

A well-established and growing organisation based in the Nottingham area is seeking an Accounts Payable Assistant to join its finance team. This is an excellent opportunity to join a supportive and collaborative environment where you'll play a key role in maintaining an efficient purchase ledger function and contributing to the continued success of the wider finance department. The business offers a professional, friendly and supportive working environment and values continuous improvement, accuracy, and strong teamwork.

Your new role

As an Accounts Payable Assistant, you will be responsible for supporting the smooth day-to-day running of the purchase ledger function, ensuring invoices are processed accurately and suppliers are paid on time. Key responsibilities will include:

• Managing and maintaining the accounts payable inbox.
• Processing high volumes of purchase invoices, including three-way matching.
• Uploading and maintaining invoice records and ensuring data accuracy.
• Investigating and resolving invoice and supplier queries in a timely manner.
• Maintaining supplier query and invoice logs.
• Processing manual invoices where required.
• Performing supplier statement reconciliations.
• Ensuring suppliers are paid within agreed payment terms.
• Supporting internal and external audit requirements by preparing schedules and documentation.
• Assisting with ad hoc finance administration tasks.
• Identifying opportunities to improve processes and drive efficiencies across the finance function.

What you'll need to succeed

To be successful in this role, you will have:

• Previous experience within Accounts Payable, Purchase Ledger or similar transactional finance role.
• Experience working in a high-volume finance environment.
• A good understanding of fundamental accounting principles.
• Strong attention to detail and a methodical approach to work.
• Excellent organisational skills with the ability to prioritise competing workloads.
• Strong communication skills and confidence liaising with internal stakeholders and external suppliers.
• Good IT skills, including strong Excel knowledge.
• The ability to work both independently and as part of a wider team.
• GCSEs (or equivalent) in English and Maths.
• A positive, proactive and can-do attitude.

What you'll get in return

• Competitive salary between £27,000 - £28,000
• Opportunity to join a stable and growing business.
• Supportive and collaborative finance team.
• Exposure to a busy and varied accounts payable function.
• Ongoing training and development opportunities.
• Convenient Nottinghamshire location with excellent transport links.
• Chance to contribute to process improvement initiatives and develop your finance career.