People, Payroll & Compliance Officer

eTeach UK Limited; Guildford; On-site; GBP 32,000 - 34,000; Full time

Job summary

Pond Meadow Academy Trust is seeking a highly organised People, Payroll & Compliance Officer to provide comprehensive admin support across HR, payroll and workforce compliance. Working under the HR Manager, you will help manage the employee lifecycle and ensure accurate records.

You will coordinate payroll data, maintain HR systems, administer staff benefits and absence processes, and support reporting and census obligations.

Qualifications

• Proven administrative and organisational skills with high attention to detail.
• Experience handling payroll and confidential information is preferred.
• Ability to manage multiple processes to meet deadlines.

Responsibilities

• Support payroll and HR administration across employee lifecycle.
• Coordinate payroll information and changes and maintain records.
• Administer staff benefits and absence systems.
• Maintain HR systems and respond to the HR inbox.
• Support workforce reporting and census requirements.
• Maintain agency staffing compliance trackers and documentation.

Skills

Payroll knowledge

Confidential information handling

Record keeping

Communication skills

Data protection awareness

Tools

HR systems

Microsoft Excel

Job description

People, Payroll & Compliance Officer

Location: Pond Meadow Academy Trust, including all current and future Trust sites

Contract: Permanent 36 Hours Term Time plus 2 weeks, Part time will be considered

Grade: PS6 Pt2-6

£31,659 - £33,952 FTE (£28,628 - £30,702 Actual)

Closing date and time - 1st November 2026 - 11.59pm - closing date and time

Shortlisting Date - 2nd November

Interviews - 9th November

Pond Meadow School is looking to appoint a highly organised and detail-focused People, Payroll & Compliance Officer to provide effective administrative support across our HR, payroll and workforce compliance functions. Working under the direction of the HR Manager, this is a varied role requiring excellent organisation, accuracy and the ability to manage a number of processes and deadlines simultaneously. The successful candidate will support the administration of the employee lifecycle, including recruitment, onboarding, contractual changes, absence and leaver processes. They will coordinate payroll information and changes, maintain employee records and HR systems, administer agreed staff benefits and absence systems, manage the HR inbox and support workforce reporting and census requirements. The role will also have responsibility for maintaining the agency staffing compliance tracker and ensuring that relevant employment and workforce documentation is complete, accurate and appropriately recorded.

We are looking for someone who:

• Has excellent administrative and organisational skills with exceptional attention to detail.
• Is confident handling payroll, HR or other sensitive and confidential information.
• Can accurately maintain systems, trackers and employee records.
• Is comfortable working to fixed deadlines and coordinating information from different sources.
• Has strong IT skills and is confident learning and using different systems.
• Communicates clearly and professionally with colleagues and external providers.
• Understands the importance of compliance, confidentiality, data protection and safeguarding.
• Is proactive, dependable and able to take ownership of administrative processes.

Previous HR or payroll experience would be advantageous, although candidates with strong administrative experience and the ability to learn new systems and processes are encouraged to apply.

Pond Meadow is a specialist school supporting children and young people aged 3–19 with a wide range of complex learning needs. This role provides an excellent opportunity to become an important part of our Business & Operations Team and contribute to the effective support of our growing workforce.

We will be reviewing applications and interviewing suitable candidates as applications are received and therefore reserve the right to close the vacancy early. Early application is encouraged.