Office Manager

eTeach UK Limited; Guildford; On-site; GBP 35,000 - 37,000; Full time

Job summary

Pond Meadow School is seeking an organised, proactive Office Manager to join our Business & Operations Team. You will oversee the day-to-day school office and reception, ensuring efficient administrative systems and a welcoming front-of-house service for pupils, families, staff and visitors.

Working closely with the Chief Finance & Operations Officer and leadership, you will manage records, safeguarding awareness, and collaborate across teams to maintain high standards of organisation and

Qualifications

• Has strong organisational and administrative skills.
• Experience supervising or coordinating an administrative or office function.
• Confident working with management information systems and maintaining accurate records.
• Understands safeguarding, confidentiality and data protection in a school environment.
• Provides a professional, calm and welcoming first point of contact for pupils, families, staff, professionals and visitors.
• Ability to work collaboratively across teams while taking ownership of a designated area.

Responsibilities

• Oversee the day-to-day operation of the school office and reception.
• Lead office administration and pupil administrative processes with high standards of organisation.
• Maintain accurate records, data protection practices and effective communication channels.
• Work with the leadership team to ensure efficient front-of-house services for pupils, families and visitors.
• Collaborate across teams to ensure smooth operational routines and customer service.
• Support safeguarding awareness and help create a welcoming school environment.

Job description

Location

Pond Meadow Academy Trust, including all current and future Trust sites

Contract

Permanent 36 Hours Term Time plus 2 weeks, Part time will be considered for the right candidate

Salary

PS7 Pt2-6 £34,660 - £36,943 (£30,626 - £32,643 actual)

Closing date and time

1st November 2026 - 11.59pm - closing date and time

Shortlisting Date

2nd November

Interviews

9th November

Office Manager

Pond Meadow School is looking to appoint an organised, proactive and experienced Office Manager to play a key role within our Business & Operations Team. This is an exciting opportunity to join Pond Meadow at a time of development and growth. Working closely with the Chief Finance & Operations Officer and wider leadership team, the Office Manager will lead the effective day-to-day operation of the school office and reception function, ensuring that our administrative systems and front-of-house services are efficient, welcoming and responsive to the needs of our pupils, families, staff and visitors. The successful candidate will have day-to-day oversight of the reception and building entrance, office administration and pupil administrative processes. They will be responsible for ensuring high standards of organisation, communication, record keeping and customer service across the school office.

Responsibilities and Requirements

We are looking for someone who:

• Has strong organisational and administrative skills and can confidently manage competing priorities.
• Has experience of supervising or coordinating an administrative or office function.
• Is confident working with management information systems and maintaining accurate records.
• Understand(s) the importance of safeguarding, confidentiality and data protection within a school environment.
• Can provide a professional, calm and welcoming first point of contact for pupils, families, staff, professionals and visitors.
• Is able to work collaboratively across different teams while taking ownership of their own area of responsibility.
• Has excellent attention to detail and a proactive approach to identifying and resolving issues.

Experience of working within a school or education setting would be advantageous, although we welcome applications from candidates with strong transferable office management experience. Pond Meadow is a specialist school supporting children and young people aged 3–19 with a wide range of complex learning needs. Everything we do is centred around creating a safe, supportive and ambitious environment in which our pupils can thrive. We will be reviewing applications and interviewing suitable candidates as applications are received and therefore reserve the right to close the vacancy early. Early application is encouraged.