People Ops & Vetting Coordinator (Disclosure & PVG)

Scottish Football Association; Glasgow; On-site; GBP 25,000 - 30,000; Full time

Job summary

The Scottish Football Association, based at Hampden, Glasgow, seeks a People Operations professional to provide high-quality support across the employee lifecycle and act as the lead coordinator for Disclosure Scotland and PVG administration.

Responsibilities include managing disclosure processes, maintaining vetting records, onboarding/offboarding support and HR administration within Sage People, ensuring GDPR compliance and timely HR operations.

Responsibilities

• Act as the main point of contact for Disclosure Scotland and PVG applications across the organisation.
• Administer and coordinate end-to-end disclosure and PVG processes, ensuring checks are completed accurately and within required timescales.
• Maintain the organisation's Disclosure Scotland and PVG role matrix, ensuring each position is assigned the appropriate disclosure level and reviewed regularly to reflect legislative changes, role amendments and WBP guidance
• Maintain accurate and confidential vetting records and monitor ongoing compliance requirements.
• Liaise with employees, applicants, managers and external agencies regarding disclosure requirements.
• Prepare contracts, contract variations and employment-related correspondence as directed
• Support recruitment administration, including interview coordination, offers and pre-employment checks.
• Support onboarding and offboarding processes.
• Maintain employee records and data within Sage People and other relevant systems.
• Respond to routine People & Culture queries from employees and managers.
• Produce people analytics, reports and compliance information as required.
• Assist with annual People & Culture processes including performance reviews, benefits administration and engagement activities.
• Ensure compliance with GDPR and relevant employment legislation.
• Contribute to continuous improvement of People & Culture systems, processes and administration.
• Any other such duties that should arise, advised by Head of People & Culture.

Job description

The Scottish Football Association, based at Hampden, Glasgow, seeks a People Operations professional to provide high-quality support across the employee lifecycle and act as the lead coordinator for Disclosure Scotland and PVG administration.

Responsibilities include managing disclosure processes, maintaining vetting records, onboarding/offboarding support and HR administration within Sage People, ensuring GDPR compliance and timely HR operations.