People & Office Coordinator — Warm, Organized & Impactful

Ancient + Brave | B Corp; Lewes; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Discretionary bonus

Private medical insurance

Medicash plan

25 days annual leave + wellbeing day

ESG invested pension

Mental health & wellbeing support

Training & professional development

Complimentary nutrition & meditation

Fully equipped office

Team social events 2x yearly

Job summary

Ancient + Brave, a female-founded wellness brand, is seeking a warm, highly organised People & Office Coordinator for our Lewes Head Office. You’ll support onboarding, payroll basics, supplier queries and office operations, ensuring a brilliant employee experience from offer to leaver.

You’ll work closely with the Head of People and People Manager, supporting HRIS, payroll tasks, team events and a culture that values bravery, integrity and connection.

Qualifications

• Experience in office management, People/HR administration or coordinator roles.
• Brilliant organisational skills with a love of ticking things off a list.
• Confident with HRIS or similar systems and quick to learn new tools.
• Curious about AI and how to use it responsibly to enhance the employee experience.
• Warm, proactive communication style; comfortable handling everyday queries.

Responsibilities

• Support recruitment administration, including scheduling interviews and candidate communications.
• Lead onboarding end-to-end including offer paperwork and contracts, HRIS setup and warm welcome.
• Coordinate probation reminders, right-to-work checks and reference requests; audit-ready records.
• Support leaver process, equipment returns and HRIS updates with care and consistency.
• Maintain HRIS and shared files, ensuring policies and information are easy to find.
• Be the first point of contact for everyday people questions (holidays, benefits, policies).
• Manage day-to-day Lewes Head Office operations, suppliers, health & safety and diary management for EA.

Skills

Organised / detail-oriented

HR administration

Office systems

Communication

Problem solving

Tools

HRIS (Humaans)

IT liaison

Job description

Ancient + Brave, a female-founded wellness brand, is seeking a warm, highly organised People & Office Coordinator for our Lewes Head Office. You’ll support onboarding, payroll basics, supplier queries and office operations, ensuring a brilliant employee experience from offer to leaver.

You’ll work closely with the Head of People and People Manager, supporting HRIS, payroll tasks, team events and a culture that values bravery, integrity and connection.