People and Office Coordinator

Ancient + Brave | B Corp; Lewes; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Discretionary bonus

Private medical insurance

Medicash plan

25 days annual leave + wellbeing day

ESG invested pension

Mental health & wellbeing support

Training & professional development

Complimentary nutrition & meditation

Fully equipped office

Team social events 2x yearly

Job summary

Ancient + Brave, a female-founded wellness brand, is seeking a warm, highly organised People & Office Coordinator for our Lewes Head Office. You’ll support onboarding, payroll basics, supplier queries and office operations, ensuring a brilliant employee experience from offer to leaver.

You’ll work closely with the Head of People and People Manager, supporting HRIS, payroll tasks, team events and a culture that values bravery, integrity and connection.

Qualifications

• Experience in office management, People/HR administration or coordinator roles.
• Brilliant organisational skills with a love of ticking things off a list.
• Confident with HRIS or similar systems and quick to learn new tools.
• Curious about AI and how to use it responsibly to enhance the employee experience.
• Warm, proactive communication style; comfortable handling everyday queries.

Responsibilities

• Support recruitment administration, including scheduling interviews and candidate communications.
• Lead onboarding end-to-end including offer paperwork and contracts, HRIS setup and warm welcome.
• Coordinate probation reminders, right-to-work checks and reference requests; audit-ready records.
• Support leaver process, equipment returns and HRIS updates with care and consistency.
• Maintain HRIS and shared files, ensuring policies and information are easy to find.
• Be the first point of contact for everyday people questions (holidays, benefits, policies).
• Manage day-to-day Lewes Head Office operations, suppliers, health & safety and diary management for EA.

Skills

Organised / detail-oriented

HR administration

Office systems

Communication

Problem solving

Tools

HRIS (Humaans)

IT liaison

Job description

About Us

Ancient + Brave is a female founded, mission-driven wellness brand with an award-winning range of collagen, supplements and functional blends. Rooted in ancient wisdom and validated by science, our simple daily rituals support our community in nurturing whole body health.

About Us

Ancient + Brave is a female founded, mission-driven wellness brand with an award-winning range of collagen, supplements and functional blends. Rooted in ancient wisdom and validated by science, our simple daily rituals support our community in nurturing whole body health.

Ancient + Brave has been recognised in The Sunday Times 100 fastest-growing private companies for three consecutive years - most recently placing 7th - and ranked 4th in the Oresa Retail Growth Index in 2025. It's a reflection of the quality of what we build, the community we serve, and the discipline with which we operate.

Social and environmental responsibility has always been at the heart of the business and woven into how we operate. We're a certified B Corp, a member of 1% for the Planet, and through the Made By Brave Foundation we direct 1%+ of all revenue to environmental and social causes.

As an equal-opportunity employer we are committed to an inclusive and diverse workplace culture, where we are brave, connected and intentional - and lead with integrity. Please find out more by reading our JEDI statement which can be found here.

We operate from beautiful head offices overlooking the river Ouse in Lewes, East Sussex.

The Role

We are seeking a warm, brilliantly organised People & Office Coordinator to be the friendly face of Ancient + Brave and the engine room behind our People Team. This is a genuinely varied role, one moment you're making a new starter feel welcome on their first day, the next you're sorting a supplier query so the office runs without a hitch or helping our team update our monthly payroll.

You will sit within the People & Talent team, working closely with the Head of People and People Manager, People Ops & Talent Lead and our Executive Assistant to keep the employee experience seamless from offer to leaver, while also owning the day-to-day running of our Head Office – from health & safety to helping keep the place looking and feeling brilliant.

This is a fantastic opportunity for someone early in their People or office management career who wants broad exposure across the employee life cycle, plus the satisfaction of running a workplace people genuinely love coming into.

This role is based full-time in our Lewes Head Office, with occasional possible travel to our Unit/Warehouse in Barcombe Mills.

What You’ll Do

Reporting to the Head of People initially you will be responsible for the following:

• Support recruitment administration, including scheduling interviews, coordinating candidate communications and screening where necessary.
• Work alongside our flexible recruitment partner, who provides extra hiring support as needed.
• Lead on onboarding end-to-end including preparing offer paperwork and contracts, setting up new starters on our HRIS (Humaans), and ensuring from day one our employees have a warm welcome.
• Liaising with our external IT provider to ensure new starters are set up with the necessary equipment.
• Coordinate probation review reminders, right-to-work checks and reference requests, keeping records accurate and audit-ready.
• Support the leaver process, exit paperwork, equipment returns and HRIS updates ensuring everything is handled with care and consistency.
• Help maintain the Company Shared Sites such as the HRIS and G-Drive, keeping policies and key information accurate and easy to find.

First Line People Queries

• Be a friendly first point of contact for everyday people questions from across the team – holidays, benefits, policies.
• Triage queries and resolve the straightforward ones; elevate anything more complex to the relevant member of the People Team with a clear handover.

Office Management (with dotted line to Executive Assistant who leads in this area)

• Supporting the day-to-day running of our Lewes Head Office, including ordering supplies, kit, deliveries, and keeping the space looking and feeling brilliantly on-brand.
• Be the main point of contact for cleaners and office suppliers, resolving issues quickly.
• Act as our office health & safety point of contact, arranging fire drills, first aid supplies, DSE assessments, helping keep us safe and compliant.
• In EA’s absence supporting diary management for Founder and SLT.
• Manage meeting room bookings and make sure the office is guest-ready for visitors, candidates and clients.
• Main point of contact with our outsourced IT provider for all day to day enquiries.

Culture & Events

• Plan and deliver team socials and wellbeing moments that bring our Ancient + Brave culture to life.
• Support the Executive Assistant with the organisation and delivery of team gatherings throughout the year.
• Support the People Team with internal comms and any all-team meetings or off-sites, logistics, catering, room setup etc.

Payroll, Compliance & Records

• Keep employee records, contracts and policies accurate, complete and compliant.
• Help the People team manage the administration behind our monthly payroll.
• Support any audit activities with the right paper trail.

Who You Are

To be successful in this role, you will need the following skills / knowledge / experience

• Experience in an office management, People/HR administration or coordinator role, ideally in a fast-growing or multi-site business.
• Brilliantly organised, with a genuine love of ticking things off a list and keeping everything running smoothly.
• Confident with systems (an HRIS or similar) and comfortable picking up new tools quickly.
• Curious as to AI use and implementation and how we can use it responsibly to enhance the employee experience.
• A warm, can-do communication style; people feel comfortable asking you anything, from a holiday query to a leaking tap.
• Calm under pressure and happy juggling several things at once – from onboarding paperwork to an office supplier query.
• Genuinely interested in developing a career in people and culture, with an eye for the small details that make a workplace feel special.

Further, to truly thrive at Ancient + Brave you will need to embody the spirit of our brand and align with our company culture. For us that is a series of shared beliefs:

• WE BELIEVE IN BRAVERY — We are: Courageous, Bold, Experimental
• WE BELIEVE IN INTEGRITY — We are: Honest, Accountable, Ethical
• WE BELIEVE IN CONNECTION — We are: Collaborative, Inclusive, Open
• WE BELIEVE IN INTENTION — We are: Purposeful, Proactive, Focused

Ways of Working

We're a fast-paced scale-up and being together in person makes a real difference to how we collaborate and move the business forward. We've worked hard to make our riverside office an inviting and genuinely enjoyable place to be, and we're proud of the environment we've created for our team. Therefore, please only apply if you’re happy to commute to our HQ in Lewes, East Sussex on a full-time basis.

As part of being an equal-opportunity employer, we are committed to fostering an inclusive and diverse workplace culture. We embrace varied perspectives and encourage creativity that knows no bounds. While most of our roles are advertised as full-time, we are open to discussing part-time setup where appropriate.

If you require any reasonable adjustments to support you through the application or interview process, please don't hesitate to let us know.

Why Join Us

At Ancient + Brave you’ll find an engaging, collaborative and inclusive work environment where your talents will be nurtured, and your contributions valued.

Here’s what joining us looks like:

• We pay a discretionary bonus and review our salaries annually.
• Our Private Medical Insurance is designed to support your health and wellbeing, providing swift access to high-quality care whenever you need it most.
• Our Medicash plan offers access to specialist consultations, 24/7 Virtual GP and health screenings as well as dental, optical and complementary therapies and access to confidential support via its EAP programme.
• In addition to our regular annual holiday allowance of 25 days plus bank holidays, we also offer one Wellbeing day to use as needed.
• Our pension contributions are ESG invested (so no pharma, weapons or other ethically questionable investments).
• Our Mintago platform gives employees access to financial wellbeing advice and support as well as retail discounts and salary sacrifice schemes, which cover childcare, cycle to work, gym membership, groceries, electric vehicle and mobile/tech purchase.
• We offer continuous training & professional development opportunities and our team members get to enjoy complimentary nutrition and meditation sessions in the office.
• Our kitchen is fully stocked with the usual supplies as well as a limitless supply of A+B products (you also get 50% off on any product you wish to purchase).
• We hold two social events a year to come together and connect in a meaningful way.
• We provide all our team members with suitable laptop computers & headphones and our office is equipped with monitors, ergonomic chairs and sitting and standing desks.