People & Culture Administrative Assistant

Internews Network; Greater London; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

An established industry player is seeking a People & Culture Administrative Assistant to support their HR function. This role, based in London, involves general HR administrative tasks and office support, including managing inquiries, maintaining HR trackers, and assisting in recruitment. The ideal candidate will possess strong communication skills, a keen eye for detail, and a degree or equivalent experience. Join a dynamic team dedicated to empowering media worldwide and contribute to a mission that makes a difference. This is a fantastic opportunity for someone looking to grow in the HR field within a supportive environment.

Qualifications

• Degree or equivalent work experience required.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Monitor shared P&C inbox and address inquiries in a timely manner.
• Provide administrative support for recruitment processes and onboarding.

Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Interpersonal Skills

Knowledge of GDPR

Education

Degree or equivalent work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Title:	People & Culture Administrative Assistant
Career Stream:	Support
Career Level:	Support Level 2
Department:	People & Culture
Job Family:	People & Culture
Job Sub-Family:	Multi‐Discipline
Location:	London, United Kingdom
Workplace Designation:	Partially Remote (2 days in office)
Duration:	12-months FTC
Commencing:	May 2025
Linemanager:	People & Culture Manager (dotted line to Operations and Executive Governance Manager)
Term& LOE:	Full-time;100%
Salaryrange:	£24,000 – 28,500

About Internews

Internews is an international non-profit organisation whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect and the means to make their voices heard.

Internews provides communities the resources to produce local news and information with integrity and independence. With global expertise and reach, Internews trains both media professionals and citizen journalists, introduces innovative media solutions, increases coverage of vital issues and helps establish policies needed for open access to information.

Internews programmes create platforms for dialogue and enable informed debate, which bring about social and economic progress. Internews’ commitment to research and evaluation creates effective and sustainable programs, even in the most challenging environments.

Internews operates internationally, with administrative centres in California, Washington DC, and London, as wellasregionalhubsinBangkokandNairobi.Formedin1982,Internewshasworkedinmorethan100countries, and currently has offices in Africa, Asia, Europe, the Middle East, Latin America and NorthAmerica.

About the role

The P&C Administrative Assistant will be based in our London office (two days a week), sharing time between general HR administrative and general office support duties. The role will support the People & Culture function on general HR and administrative tasks.

Roles and Responsibilities

Human Resources

·Monitoring shared P&C inbox, addressing enquires in a timely manner.

·Collecting and maintaining various HR trackers and databases.

·Providing administrative support for the recruitment process, posting job adverts, contacting candidates, scheduling job interviews and collecting recruitment related documentation.

·Assisting in the new joiner induction and on-boarding processes.

·Updating and maintaining staff records.

·Ensuring data is stored in line with principles of GDPR.

·Completing pre-employment checks, including reference, right to work, and vetting checks.

·Supporting the probationary process for new joiners (including scheduling meeting, distributing relevant documentation and collecting completed forms and feedback.

·Performs other related duties as assigned

General Administration:

·As part of onboarding, facilitate the induction process for new joiners in the London office, including:

·Issuing access passes

·Coordinating with the TSS team on new joiner equipment

·Facilitate the DSE assessment process

·Act as a Health & Safety Officer and Fire Safety Officer for the London Office.

·Any other duties of an administrative nature

Person Specification

Essential

·Degree or equivalent work experience

·Excellent verbal and written communicationskills

·Knowledge of basic principles of GDPR

·Methodical, accurate and organized with a keen eye fordetail

·Proven ability to successfully communicate and mediate with both management andstaff

·Good understanding of Microsoft Windows including MS Word, Excel andOutlook

·Good communication and interpersonalskills

Desirable

·Experience of using Microsoft Applications

·Experience of using Human Resources InformationSystems

·Experience of working in an InternationalNGO

·Proficiency in additional language would be advantageous

·Proven ability to successfully operate in multi-culturalenvironments

Recruitment Timeline:

Closing date for applications: Wednesday, 14 May 2025

Candidates must submit a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.

The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment