People and Culture Coordinator

Human Appeal; Cheadle; On-site; GBP 28,000 - 34,000; Full time

Job summary

Human Appeal is seeking a proactive People & Culture Coordinator to support the Employee lifecycle, from recruitment and onboarding to HR systems and payroll coordination. The role requires strong organisation, data protection awareness and the ability to provide practical guidance to managers and staff.

You will work closely with the People & Culture Manager to ensure consistent policy application, compliant recruitment and continuous service improvement across the organisation, based

Qualifications

• Experience coordinating end-to-end recruitment, onboarding and employee records.
• Strong understanding of data protection and safeguarding requirements.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Recruitment coordination from adverts to interviews and checks.
• Coordinate onboarding, contracts, checks and induction sessions for new staff.
• Administer employee lifecycle documentation and changes.
• Maintain accurate employee records in HR systems with confidentiality.
• Monitor probation and performance milestones and assist with reviews.
• Provide administrative support for employee relations matters and meetings.
• Respond to routine People & Culture queries and escalate sensitive issues.
• Coordinate payroll changes and benefits information with relevant teams.
• Support learning and development activities and maintain training records.
• Produce routine reports and workforce data for planning and decision making.
• Support policy implementation, safeguarding, and safer recruitment practices.
• Identify and implement process improvements across the team.

Skills

Recruitment coordination

Onboarding

HR systems

Data protection

Safeguarding

Communication

Organisational skills

UK employment law

Education

CIPD Level 5 qualification

Tools

BambooHR

Microsoft Office

Job description

Who We Are

Human Appeal is a global non-profit humanitarian and development organisation. We deliver life-saving emergency assistance such as food, medical aid, and disaster relief. At the same time, we run sustainable, community-led programmes in healthcare, education, and livelihoods to build resilience and self-reliance. Our experienced local teams work in vulnerable, hard-to-reach areas. Guided by a vision of a just, caring, and sustainable world, our mission is to save lives, alleviate poverty, and empower communities in line with the core humanitarian principles of humanity, impartiality, neutrality, and independence.

Position Overview

We have an exciting opportunity for a P&C Coordinator position within the HR department based at HQ. The People & Culture Coordinator plays a key role in delivering a responsive, accurate and high-quality People & Culture service across the organisation. Working closely with the People & Culture Manager, the postholder will coordinate core activities across the employee lifecycle, including recruitment, onboarding, employee records, probation, learning and development, employee relations support and HR systems. The role requires an experienced and dependable HR professional who can manage competing priorities, provide practical guidance to colleagues and managers, and contribute to the consistent application and continuous improvement of People & Culture processes, policies and services.

Main Responsibilities

• Recruitment & Selection - Coordinate end-to-end recruitment activity, including preparing adverts, arranging interviews, supporting selection processes, completing pre-employment checks and maintaining accurate recruitment records.

• Onboarding & Induction - Coordinate a professional and timely onboarding experience, ensuring contracts, pre-employment checks, system access and new starter documentation are completed accurately, and prepare and deliver engaging induction sessions for new employees.

• Employee Lifecycle Administration - Prepare and process contractual changes, family leave, flexible working arrangements, leavers and other employee documentation in line with agreed procedures and timescales.

• HR Systems & Employee Records - Maintain complete and accurate employee records within BambooHR and other systems, carrying out regular checks and ensuring information is processed confidentially and in accordance with data protection requirements.

• Probation & Performance Processes - Monitor probation periods and review milestones, issue timely reminders and support managers to complete three-month objective reviews and end-of-probation documentation.
• Employee Relations Support - Provide organised and impartial administrative support for employee relations matters, including preparing correspondence, coordinating meetings, taking accurate notes and maintaining confidential case files.

• Advice & Query Management - Act as a reliable first point of contact for routine People & Culture queries, providing clear guidance to employees and managers and escalating complex or sensitive matters appropriately.

• Payroll & Benefits Coordination - Prepare accurate and timely employee change information for payroll and benefits administration, resolving discrepancies with relevant colleagues and providers.

• Learning & Development - Coordinate training activity, maintain learning records, support mandatory training compliance and assist with evaluating development needs and outcomes.

• Reporting & Data Quality - Produce accurate routine reports and workforce information, identify gaps or trends and support the People & Culture Manager with data required for planning and decision making.
• Policy, Compliance & Safeguarding - Support the consistent application of People & Culture policies and procedures, safer recruitment requirements, employment checks, safeguarding standards and relevant employment legislation.
• Service Improvement & Team Support - Manage competing priorities, contribute to People & Culture projects and audits, identify practical process improvements and provide dependable support across the team and wider organisation

NB: Employee duties are not limited only to the above-mentioned responsibilities; they may perform other duties as assigned

Candidate essential criteria

Strong working knowledge of the employee lifecycle and experience coordinating recruitment, onboarding, induction, probation and employee records; able to provide accurate first-line guidance on routine People & Culture matters and elevate appropriately; confident using HR information systems, particularly BambooHR or a comparable platform, and Microsoft Office; excellent written and verbal communication, organisation and attention to detail; able to handle sensitive information with discretion, manage competing priorities and maintain accurate records; a practical understanding of UK employment law, data protection, safer recruitment and safeguarding requirements; and a commitment to equality, inclusion and the organisations values.

Candidate desirable criteria

CIPD Level 5 qualification or working towards it; experience supporting employee relations casework, payroll and benefits administration, HR reporting, audits or policy reviews; experience delivering induction or training sessions; experience working within a charity, international or multi-site organisation; and knowledge of an additional language relevant to the organisations workforce.

If you have any questions about the position, please do contact Human Appeal on [e-mail]

Please note that we will only be contacting the shortlisted candidates. Applying candidates must have the legal authorisation or right to work in the designated work location/duty station.

Disclaimer: Human Appeal is committed to diversity, social inclusion, and gender equality/balance, and strongly encourages applications from underrepresented groups. The organisation maintains a zero-tolerance policy toward Sexual Exploitation and Abuse and Sexual Harassment (SEA/SH), with all staff required to comply with Preventing Sexual Exploitation and Abuse and Sexual Harassment (PSEA/SH) standards and safe recruitment procedures.