People and Culture Administrator

Leep Utilities; Salford; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25 days holiday

Birthday day off

Annual discretionary bonus

Pension plan

Health cash plan

Holiday buying

Team events

Professional memberships

Job summary

Leep Utilities is seeking a People and Culture Administrator in Manchester, offering hybrid working arrangements. You will maintain colleague records, support monthly reporting and contribute to various People initiatives while ensuring compliance and processes run smoothly.

The role requires strong organisational skills, confidentiality, and proficiency with MS Office. You will work closely with the Director of People and Culture and opportunities for professional development abound.

Qualifications

• Exceptional organisational and communication abilities.
• Ability to maintain confidentiality and discretion.
• Self-motivated with problem-solving skills.
• Proficient in Microsoft Office and related tech.
• CIPD qualification or willingness to pursue.
• Strong administrative capabilities.

Responsibilities

• General administration for the People and Culture team, including updating the People system, DBS checks, issuing employment documents, and monitoring inboxes.
• Audit eligibility to work, training and skills matrices.
• Coordinate People and Culture events such as training sessions and meetings.
• Provide Monthly MI data on recruitment, performance, attrition and absence.
• Respond to internal and external People related inquiries such as terms and conditions of employment and absence policy.
• Support colleague lifecycle processes including inductions, exits and training.
• Assist with payroll in the absence of the Pay and Benefits Coordinator.

Skills

Organisational skills

Communication skills

Confidentiality & discretion

Self-motivation

MS Office proficiency

CIPD qualification or interest

Administrative skills

Education

CIPD qualification

Tools

Microsoft Office

Job description

Department: People and Culture

Reports to: Director of People and Culture

Salary: up to £26K DOE

Location: Manchester / Hybrid

The Opportunity

We're looking for a People and Culture Administrator to join our team. Reporting to the Director of People and Culture, you'll play a key role in supporting the delivery of an exceptional colleague experience across the business. This is a varied and hands-on role where you'll be responsible for maintaining accurate colleague records, supporting monthly reporting and assisting with a wide range of People and Culture initiatives and projects.

You'll work closely with colleagues across the organisation, providing administrative and project support to help drive key people activities, ensure compliance, and continuously improve our people processes. This is a fantastic opportunity for someone who is highly organised, enjoys working with data, and is looking to develop their career within a busy and supportive People and Culture team.

Key Responsibilities

• General administration for the People and Culture team, including but not limited to ensuring the People system is accurately updated, DBS checks, issuing employment lifecycle documents and monitoring general People email inboxes
• Carry out audits on our People systems, eligibility to work, training and skills matrices etc.
• Coordinate People and Culture events, such as training sessions, meetings, or celebrations
• Support with collecting and providing the Monthly MI reporting data on recruitment, performance, attrition, and absence
• Respond to internal and external People related inquiries or requests such as the terms and conditions of employment, absence policy, parental leave.
• Support the colleague life cycle processes, carrying out new starter inductions, exit interviews, organising training
• Support the wider People team with the engagement calendar activities
• Participate in the implementation of specific projects, procedures, and guidelines or any other activities as and when required.
• In absence of the Pay and Benefits Coordinator, manage the payroll cycle and payroll checks.

Measures of Success

• Colleague records and People systems are accurate, complete and updated promptly, with minimal audit errors.
• Contracts, employment documents, DBS checks and right-to-work checks are completed within required timescales.
• New starters, leavers and other colleague lifecycle changes are administered smoothly and on time.
• Monthly People MI is accurate, complete and provided by the agreed reporting deadline.
• Colleague and manager queries are acknowledged promptly and resolved accurately or escalated appropriately.

About You

Essential

• Exceptional organisational and communication skills.
• Proactive team player; able to work under own autonomy and as part of a team.
• An ability to maintain confidentiality and act with discretion and diplomacy is crucial.
• Self-motivated, can-do attitude and with problem-solving skills.
• Strong Microsoft office knowledge and technical skills
• CIPD Qualified or interest in undertaking qualifications.
• Strong administration skills

Desirable

• Experience working in a People/HR team.

Your Development and Benefits

At Leep, we believe in stable growth and putting our people first. Our 5-year strategic growth plan gives us stability today and prepares us for the future, while nurturing a strong collaborative and supportive culture.

Our benefits include:

• Salary which aligns to your experience and skillset
• 25 days paid holiday + bank holidays
• An additional day off to celebrate your birthday
• Annual discretionary bonus
• Company pension plan
• Health Cash plan through Westfield Health
• Option to purchase additional holiday days through our Holiday Buying Scheme
• Engagement committee with events throughout the year, including Christmas Party, Summer Party and individual team socials
• Paid professional memberships relevant to your role and access to professional development opportunities

Our Values

At the forefront of everything we do:

Safety, Customer Promise, Accountability, Reliability, Respect, Flexibility

Equal Opportunities

Leep Utilities is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment. We do not discriminate on the basis of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. If you require any appropriate accommodations during the application or interview process, please let us know.