Payroll & Recruitment Administrator - Hybrid Role

ASCO - Workforce Solutions; Aberdeen City; Hybrid; GBP 23,000 - 31,000; Full time

Job summary

ASCO Workforce Solutions is seeking a Recruitment/Payroll Administrator to support the recruitment team, reconcile timesheets, process payments and invoicing, and assist with onboarding of contractors. The role requires strong numeric, planning and reporting skills, with hybrid working in Aberdeen.

The successful candidate will maintain confidentiality, coordinate with finance, and ensure compliance requirements for training and accreditations are met.

Qualifications

• Experience in business financial administration or payroll support.
• Ability to build relationships with colleagues and customers.
• Comfortable in a fast-paced environment with changing workloads.
• Strong written and verbal communication skills.
• Ability to work independently while supporting the wider team.
• Demonstrated commitment to accuracy and confidentiality.

Responsibilities

• Coordinate weekly/monthly timesheet approvals with supporting receipts.
• Process contractor payments and holiday accrual with high accuracy.
• Raise back-up invoices and liaise with finance for billing.
• Provide monthly statistics on holiday accrual and man hours.
• Assist with contractor pay rate changes and backpay calculations.
• Set up new workers in the recruitment ATS and alert finance.
• Verify bank details for starters before payroll entry.
• Approve manual/advance contractor payments when needed.
• Ensure compliance training and accreditations are up to date.
• Produce HR reports on medicals, starters and leavers.

Skills

Customer focus

Relationship management

Adaptability

Interpersonal communication

Independent work

Continuous improvement

Planning & organisation

Microsoft Office

Education

National 5 English & Maths

Tools

Recruitment ATS

Job description

ASCO Workforce Solutions is seeking a Recruitment/Payroll Administrator to support the recruitment team, reconcile timesheets, process payments and invoicing, and assist with onboarding of contractors. The role requires strong numeric, planning and reporting skills, with hybrid working in Aberdeen.

The successful candidate will maintain confidentiality, coordinate with finance, and ensure compliance requirements for training and accreditations are met.