Hybrid Recruitment & Payroll Administrator

ASCO Group; Aberdeen City; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

ASCO Group is seeking an organised administrator to support the ASCO Workforce Solutions recruitment team. The role includes timesheet reconciliation, payroll liaison, invoicing for contractors and clients, and assisting with contractor onboarding and PPE orders.

You will coordinate approvals, process contractor payments, maintain monthly reports, verify bank details for new starters, and ensure compliance with training requirements. Hybrid working is available.

Qualifications

• Customer-focused with a proven track record in financial/administrative administration.
• Experience building effective relationships with colleagues and customers.
• Able to adapt to a fast-paced environment with changing workloads and high standards under pressure.
• Strong verbal and written communication skills.
• Able to work independently while contributing to the team.
• Motivated to maintain high performance and continuous improvement.
• Strong planning, organising and numeric skills with attention to detail.
• Proficient with data entry and reporting applications.

Responsibilities

• Perform admin duties to support the recruitment team and day-to-day activity.
• Reconcile timesheets and pass payment actions to payroll.
• Handle invoicing for customers and workers; assist onboarding of contractors.
• Coordinate weekly/monthly timesheet and expense approvals with receipts attached.
• Process manual contractor payments and back-pay where applicable.
• Raise back-up invoices for timesheets and expenses for finance.
• Provide monthly HR statistics and reports (medicals, starters, leavers).
• Verify bank details for new starters; coordinate contractor payments with approvals.
• Maintain PPE ordering and distribution; support wider Business Support teams.

Skills

Customer focus

Relationship building

Adaptability

Interpersonal communication

Team player

Attention to detail

Data entry

Numeric skills

IT skills

Tools

Microsoft Office

Job description

ASCO Group is seeking an organised administrator to support the ASCO Workforce Solutions recruitment team. The role includes timesheet reconciliation, payroll liaison, invoicing for contractors and clients, and assisting with contractor onboarding and PPE orders.

You will coordinate approvals, process contractor payments, maintain monthly reports, verify bank details for new starters, and ensure compliance with training requirements. Hybrid working is available.