Payroll & Pensions Coordinator

Henlee Resourcing & Consulting Limited; Bristol; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A leading company is seeking a Payroll & Pensions Coordinator for their HR Shared Services team. This flexible role involves managing payroll for approximately 300 employees, ensuring compliance with UK legislation, and providing expert advice on payroll and pensions. Ideal candidates will have extensive payroll management experience, excellent interpersonal skills, and a strong customer service mindset.

Benefits

Excellent Benefits

High degree of flexibility

Qualifications

• Experience managing payroll in large organizations.
• Solid understanding of UK payroll legislation and pensions.
• Experience in HR shared services or unionised environments.

Responsibilities

• Coordinate the UK’s 4-weekly payroll.
• Validate payroll data for c.300 employees.
• Manage pensions administration and compliance.

Skills

Interpersonal Skills

Customer Service Mindset

Attention to Detail

Numeracy

Proficiency in Excel

Education

CIPP or similar payroll qualification

Tools

ADP

Workday

Job description

Henlee Resourcing is working in partnership with a globally recognised engineering company, employing around 2,500 people across the UK, to recruit an experienced Payroll & Pensions Coordinator, to join their HR Shared Services team.

Payroll & Pensions Coordinator
Permanent
£40,000 – £45,000 DOE + 10% Bonus + Excellent Benefits
Home Based –Hybrid / Remote / Very Flexible
Our Ref: ADW00585

Reporting to the Senior HR Services Advisor, this key role will help deliver a seamless, compliant and efficient payroll and pensions service across a key division of the business.

You’ll be responsible for collating and validating payroll data for c.300 UK employees, working with an outsourced payroll provider to ensure accurate processing and reporting. You’ll also act as a first point of contact for payroll and pension-related queries, offering expert support and guidance to employees and stakeholders.

Key Responsibilities:

• Coordinate the UK’s 4-weekly payroll, ensuring deadlines are consistently met.
• Collate and validate payroll data, submitting summaries to the payroll provider.
• Review payroll reports to ensure the accuracy of payments and resolve discrepancies.
• Conduct monthly variance audits and investigate anomalies.
• Provide advice on HMRC legislation, ensuring full compliance, including year-end reporting (P60, P11D, PSA).
• Manage pensions administration, ensuring adherence to Pensions Regulator requirements.
• Upload monthly pension contributions and manage defined benefit (DB) pension calculations.
• Act as the first-line support for employee payroll and pension queries.
• Document, review and improve payroll and pension processes where appropriate.
• Manage relationships with third-party payroll providers and internal stakeholders.

What We’re Looking For:
You’ll have proven experience managing payroll in a large, complex organisation, ideally within an HR shared services or unionised/manufacturing environment. A solid understanding of UK payroll legislation, HMRC compliance and pensions administration is essential – Ideally defined benefit (DB) schemes.

You’ll bring excellent interpersonal and stakeholder management skills, a strong customer service mindset, and a high level of accuracy and numeracy. Proficiency in Excel is important, and experience using ADP and/or Workday would be highly beneficial. A CIPP or similar payroll qualification is a distinct advantage, and any additional HR generalist knowledge would be a bonus!

This role offers a high degree of flexibility – you can be based anywhere in the UK – ideally within reasonable travel to London. (Meetings inLondon will be required once or twice a month).

If you’re looking for a varied, fast-paced role in a collaborative, supportive, values-driven HR team and you meet the criteria above, we’d love to hear from you.

Henlee Resourcing is a specialist full-service human resources recruitment consultancy operating across the Southwest, M3 / M4 / M5 corridors.