Payroll & Pensions Coordinator

Henlee Resourcing; Birmingham; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

A leading engineering firm is seeking a Payroll & Pensions Coordinator for their HR Shared Services team. This permanent role involves managing payroll for approximately 300 employees while ensuring compliance with UK payroll legislation and providing expert guidance on payroll and pension processes. Candidates should possess strong interpersonal skills, accuracy in numerical tasks, and relevant experience with payroll systems. The position offers excellent benefits and the flexibility to work remotely within the UK, with occasional travel to London for meetings.

Benefits

Excellent Benefits

Hybrid working flexibility

Qualifications

• Proven payroll management experience in a large organization.
• Solid understanding of UK payroll legislation and pensions administration.
• Strong computer skills, particularly in Excel.

Responsibilities

• Coordinate the UK’s payroll and collate payroll data for c300 employees.
• Manage pensions administration and ensure compliance with Pensions Regulator requirements.
• Provide expert support on payroll and pension-related queries.

Skills

Interpersonal skills

Stakeholder management

Customer service mindset

Accuracy

Numeracy

Excel proficiency

Education

CIPP or similar payroll qualification

Tools

ADP

Workday

Job description

Payroll & Pensions Coordinator
Permanent
£40,000 - £45,000 DOE + 10% Bonus + Excellent Benefits
Home Based - Hybrid / Remote / Very Flexible
Our Ref: ADW00585

Henlee Resourcing is working in partnership with a globally recognised engineering company, employing around 2,500 people across the UK, to recruit an experienced Payroll & Pensions Coordinator, to join their HR Shared Services team.

Reporting to the Senior HR Services Advisor, this key role will help deliver a seamless, compliant, and efficient payroll and pensions service across a key division of the business.

You'll be responsible for collating and validating payroll data for c300 UK employees, working with an outsourced payroll provider to ensure accurate processing and reporting. You'll also act as a first point of contact for payroll and pension-related queries, offering expert support and guidance to employees and stakeholders.

Key Responsibilities:

• Coordinate the UK's 4-weekly payroll, ensuring deadlines are consistently met.
• Collate and validate payroll data, submitting summaries to the payroll provider.
• Review payroll reports to ensure the accuracy of payments and resolve discrepancies.
• Conduct monthly variance audits and investigate anomalies.
• Provide advice on HMRC legislation, ensuring full compliance, including year-end reporting (P60, P11D, PSA).
• Manage pensions administration, ensuring adherence to Pensions Regulator requirements.
• Upload monthly pension contributions and manage defined benefit (DB) pension calculations.
• Act as the first-line support for employee payroll and pension queries.
• Document, review and improve payroll and pension processes where appropriate.
• Manage relationships with third-party payroll providers and internal stakeholders.

What We're Looking For:
You'll have proven experience managing payroll in a large, complex organisation, ideally within an HR shared services or unionised/manufacturing environment. A solid understanding of UK payroll legislation, HMRC compliance and pensions administration is essential - Ideally defined benefit (DB) schemes.

You'll bring excellent interpersonal and stakeholder management skills, a strong customer service mindset, and a high level of accuracy and numeracy. Proficiency in Excel is important, and experience using ADP and/or Workday would be highly beneficial. A CIPP or similar payroll qualification is a distinct advantage, and any additional HR generalist knowledge would be a bonus!

This role offers a high degree of flexibility - you can be based anywhere in the UK - ideally within reasonable travel to London. (Meetings in London will be required once or twice a month).

If you're looking for a varied, fast-paced role in a collaborative, supportive, values-driven HR team and, you meet the criteria above, we'd love to hear from you.

Henlee Resourcing is a specialist full-service human resources recruitment consultancy operating across the Southwest, M3 / M4 / M5 corridors.