Payroll Officer

Portfolio Payroll Limited; Rotherham; Híbrido; GBP 26 000 - 32 000; Tempo integral

Resumo da oferta

Portfolio Payroll Limited seeks a Payroll Officer to collate time and attendance data and ensure complete timecards for payroll processing. You will investigate non-attendance issues before submitting records to partners for payment processing.

The role focuses on on-site payroll for blue-collar staff with a Kronos and iTrend system footprint, operating in a 6-month FTC with a hybrid work pattern (3 days on-site, 2 days WFH).

Qualificações

• NVQ Level 3 or equivalent qualification or demonstrated capability via assessment/interview.
• Solid IT skills across MS Office Suite, including excellent Excel skills and data analysis ability.
• Experience in payroll departments handling multiple payrolls and pay types, within recruitment or high-volume timesheets.
• Desirable experience in Engineering Construction or complex National Agreements (NAECI, JIB).
• Clear and confident communication via email, telephone and in-person.

Responsabilidades

• Act as the on-site payroll focal point for blue-collar personnel up to Superintendent level.
• Utilise the Kronos Time and Attendance system for payroll processing.
• Coordinate payroll activity using Kronos in line with approved procedures.
• Resolve pay queries efficiently to support industrial relations and employee wellbeing.
• Maintain a detailed log of personnel queries and resolutions.
• Process lodge and travel entitlements and monthly lodge payments in Kronos.
• Input and process time and attendance data from supervisors and matrix reporting structures.
• Handle manual timesheets for missed clocks, training, off-site work, and overtime.
• Investigate and resolve timesheet errors using a structured escalation path.

Conhecimentos

Data analysis

Communication

MS Office proficiency

Formação académica

NVQ Level 3 or equivalent

Ferramentas

Excel

Descrição da oferta de emprego

29,000

6 month FTC

3 days on site 2 days wfh per week

Job Summary

The Payroll Officer will be responsible for the collation of time and attendance records and ensuring that employees' timecards are complete. You will investigate any instances of non-attendance before submitting records to the partners for payment processing.

Key Deliverables

• Act as the primary on-site payroll focal point for all blue-collar personnel up to and including the Superintendent level.
• Utilise the iTrend payroll system.
• Coordinate payroll activity utilizing the Kronos Time and Attendance system in accordance with approved procedures.
• Resolve pay queries in an efficient and timely manner to support harmonious industrial relations, general employee wellbeing, and engagement.
• Maintain a detailed log of personnel related to query resolutions.
• Manage the Kronos system workflow, including adding new starters and removing leavers.
• Collate and record Lodge Forms to determine the taxable status of employees' lodge payments.
• Receive and input absence (sickness) records provided by the supervisory team.
• Receive and input holiday requests for payment processing.
• Determine Fare and Lodge payments at employee commencement and input entitlements into Kronos.
• Process required monthly lodge payments via Kronos for periodic leave (e.g., long weekends).
• Apply monthly travel entitlements for periodic leave via Kronos.
• Investigate pay queries for timesheet errors using a structured priority order: Timesheet Hours (ightarrow ) Timesheet Non-Hours (ightarrow ) Payroll Flat File (ightarrow ) Escalation to parent payroll.
• Process payroll corrections directly via Kronos.
• Process manual timesheets for missed clocks, employees on training, employees working off-site, and unexpected overtime.
• Gather relevant time information from an employee's supervisor and ensure hours are entered onto the relevant payroll system in scenarios involving matrix reporting relationships (e.g., an employee working under a partner supervisor).

Key Requirements / Qualifications

• Education: NVQ Level 3 or equivalent qualification, or demonstrated capability via a competency-based assessment/interview.
• IT Skills: Solid IT skills across the full MS Office Suite, including excellent Excel skills and strong data analysis ability.
• Experience: Previous experience working either in a payroll department managing multiple payrolls and pay types, within a recruitment agency environment processing timesheets, or managing high volumes of weekly timesheets.
• Industry Knowledge: Previous experience working in Engineering Construction or working with complex National Agreements (such as NAECI, JIB, etc.) is highly desirable.
• Communication: Clear and confident communicator at all levels, including via email, telephone, and face-to-face interactions.