Payroll Manager

Vintage.Com; Ledston; On-site; GBP 65,000 - 90,000; Full time

Job summary

Vintage.com, based in Leeds, is seeking a Payroll Manager to own end-to-end UK payroll and oversee outsourced international payrolls, starting with the Netherlands. This hands-on role requires technical payroll expertise, strong controls and collaboration across Finance, People and Operations.

You will ensure accurate monthly payroll, support HMRC submissions, and drive improvements to payroll platforms and data flows across multiple countries.

Qualifications

• Five years of payroll experience with strong UK knowledge and exposure to European payrolls.
• Solid understanding of UK payroll legislation, HMRC reporting and compliance.
• Experience overseeing outsourced international payroll providers.
• Proficient in payroll platforms, processes and controls.

Responsibilities

• Own end-to-end monthly UK payroll from data prep to payment and reporting.
• Coordinate payroll changes with People team for starters, leavers, salary changes and benefits.
• Process statutory payments and maintain supporting records.
• Complete HMRC submissions and year-end activities within deadlines.
• Oversee outsourced Dutch payroll and liaise between teams and provider.

Skills

Payroll experience

UK payroll

European payrolls

Excel

Education

CIPP Full Member

Tools

HR systems

Job description

Description

At Vintage.com, we believe everything has value and nothing should be wasted. We make it simple for customers to sell the pre-loved items they no longer need, giving them a second chance while creating a more sustainable way to buy and sell.

We are building the world’s largest trading platform for pre-loved items, powered by people and data. With teams across the UK and Europe, we work as one business to create brilliant experiences for our customers, partners and each other.

Our Finance team keeps Vintage.com running smoothly, compliantly and with the reliable information needed to make good decisions. Based in Leeds, the team partners across the business to strengthen financial controls, improve systems and support our continued growth across Europe.

Payroll sits at the heart of that work. It brings Finance, People and operational teams together to make sure every colleague is paid accurately, on time and with care, wherever they work.

As Payroll Manager, you’ll be our go-to expert for payroll across the UK and Europe. You’ll own the end-to-end UK payroll and oversee outsourced international payrolls, starting with the Netherlands and expanding as Vintage.com enters new countries.

This is a hands-on role with real influence. You’ll combine technical payroll expertise with strong relationships, clear controls and practical problem-solving to create a payroll experience colleagues can trust.

• UK payroll is accurate, compliant and delivered on time every month.
• Outsourced European payroll providers receive complete information, meet agreed standards and resolve issues quickly.
• Payroll changes, risks, approvals and dependencies are tracked clearly and supported by audit-ready records.
• Payroll journals, reconciliations and variance analysis give Finance reliable information each month.
• New-country payrolls are introduced with clear ownership, controls, documentation and trusted providers.
• Colleagues receive clear, caring and timely support when they have a payroll question.

What You’ll Do

• Own the end-to-end monthly UK payroll, from data preparation and validation through to approval, payment and reporting.
• Coordinate payroll changes with the People team, including new starters, leavers, salary changes, benefits, allowances and deductions.
• Process statutory payments, including SMP, SPP and SSP, and maintain accurate supporting records.
• Complete payroll-related HMRC submissions, year-end activity and statutory reporting within required deadlines.
• Oversee outsourced Dutch payroll and act as the key link between internal teams and the payroll provider.
• Check payroll inputs and outputs carefully, challenge discrepancies and make sure issues are resolved before payroll is finalised.
• Define clear responsibilities, timelines and controls with each international payroll provider.
• Support payroll setup in new countries, including provider selection, onboarding, process design and readiness checks.
• Maintain clear payroll procedures, approval controls and audit-ready records across every country in scope.
• Stay informed about relevant payroll legislation and translate changes into practical actions for the business.
• Partner with Finance on payroll journals, balance-sheet reconciliations, variance analysis and month-end reporting.
• Support payroll audits, tax submissions and compliance reviews, providing complete and accurate evidence.
• Track payroll risks, changes and dependencies, escalating concerns early and recommending appropriate action.
• Lead improvements to payroll systems, data flows and controls, including the implementation of new payroll platforms where required.
• Run post-payroll reviews to identify errors, recurring issues and opportunities to make the process simpler and more reliable.
• Build strong working relationships across Finance, People and Operations, keeping stakeholders informed throughout each payroll cycle.
• Respond to colleague payroll queries with clarity, care and appropriate confidentiality.
• Act as the trusted payroll adviser for leaders and colleagues across the business.

What You’ll Bring

• At least five years’ payroll experience, with strong technical knowledge of UK payroll and practical exposure to European payrolls.
• CIPP qualification at Full Member level or above.
• Excellent understanding of UK payroll legislation, statutory requirements, HMRC reporting and compliance.
• Experience overseeing outsourced international payroll providers and working across different country requirements.
• Experience implementing or improving payroll platforms, processes and controls.
• Confidence using payroll software, HR systems and Microsoft Excel.
• Strong numerical accuracy, attention to detail and organisational skills.
• Clear communication and stakeholder-management skills, with the confidence to explain complex payroll matters simply.
• A proactive, improvement-focused approach and the ability to take ownership from issue through to resolution.
• Experience supporting payroll setup in a new country or territory.
• Experience working in a multi-site, international or fast-growing business.
• Knowledge of Dutch payroll or experience working directly with a Dutch payroll provider.
• Put customers first by recognising that a reliable payroll experience supports every colleague to do their best work.
• Work as one team across Finance, People, Operations and external partners, sharing information and solving problems together.
• Take ownership of payroll delivery, follow issues through and speak up when something does not look right.
• Stay focused on accuracy, compliance and the deadlines that matter while continuing to improve how we work.
• Keep others in the know with clear payroll calendars, timely updates and honest escalation of risks or delays.

Equal Opportunities

At Vintage Trading Limited, we’re committed to creating an inclusive environment where everyone feels heard, respected, and able to bring their authentic self to work. We believe that diversity fuels innovation, creativity, and success. We welcome applicants from all backgrounds, perspectives, and experiences, and we work hard to ensure equitable opportunities for all. If you're excited about this role but don’t meet every requirement, we still encourage you to apply, your unique skills and experiences might be exactly what we need now or in the future. If you need any adjustments or accommodations during the hiring process, just let us know and we’ll do our best to support you. Your personal data will be handled in accordance with our Privacy Notice.

At Vintage.com, we exist to create a world where everything has value and nothing is wasted. We’re building the world's most trusted platform for pre-loved items, making it simple for people to unlock the value in the things they no longer need while keeping valuable materials in circulation and out of landfill. What began as a successful model in the UK has evolved into an international business with operations across Europe and ambitions far beyond. Today, we operate as one company, one team, and one brand, united by a shared purpose, mission, and set of values. Behind the scenes, we’re building the world’s largest international trading platform for pre-loved items, powered by expert people, smart technology, data-driven decision making, and a deep belief in the circular economy. Our teams collaborate across borders, sharing ownership of outcomes and bringing the same care, fairness, and common sense to every customer interaction and business decision. Every item we buy is rehomed, reused, or responsibly recycled. Whether it’s precious metals, jewellery, watches, cameras, collectibles, or other valuables, we help ensure that items continue their journey rather than going to waste. As we expand into new markets and scale internationally, our goal remains the same: To become the most trusted platform in pre-loved items, creating a future where everything has value and nothing is wasted