Payroll Manager

Archer Resourcing Ltd; Guiseley; On-site; GBP 32,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday (30 with service)

Company pension scheme

On-site parking

Job summary

The Archer Recruitment Group in Fareham, Hampshire, is seeking a Payroll Manager to oversee pay and bill processes for our external contractors across all entities. You will lead a Payroll Assistant and help migrate to new software while ensuring accurate timesheets, invoicing and payroll data for umbrella providers.

Key duties include managing weekly cycles, multi-currency invoicing, and maintaining strong controls for audits.

Qualifications

• Experience managing contractor timesheets, billing and payroll data.
• Line management experience and ability to develop others.
• Familiar with umbrella payroll and how it interacts with agencies.
• Strong Excel skills and meticulous attention to detail.
• Clear communicator able to meet tight weekly deadlines.

Responsibilities

• Manage weekly timesheet cycle using internal system and client VMS, ensuring approvals and rate accuracy before cut-off.
• Raise accurate sales invoices to clients in Xero, manage queries, credit notes and re-bills.
• Distribute weekly and monthly payroll data to umbrella providers and act as main contact.
• Check umbrella invoices against timesheets and perform due diligence on providers.
• Reconcile pay and bill weekly and report contractor numbers, margin and billing to the Financial Controller.
• Maintain strong controls and audit trails; support external audits.
• Line manage and develop the Payroll Assistant, planning workload to deadlines.
• Assist with upcoming software migration by mapping current processes into the new system.
• Resolve escalated queries from contractors, umbrella providers, consultants and clients promptly.

Skills

Timesheets

Billing

Line management

Xero invoicing

Umbrella payroll

Excel

Communication

Tools

Xero

CRM

VMS

Timesheet software

Job description

Job title Payroll Manager

Company The Archer Recruitment Group

Location Fareham office, Hampshire

Reports to Financial Controller

Direct reports Payroll Assistant (1)

Contract Permanent, full time

Salary £32,000 - £36,000

Hours Monday to Friday 37.5h

About the role

This is an internal vacancy at The Archer Recruitment Group. You'll be responsible for managing the pay and bill process for our external contractors across every entity in the group: from timesheet to client invoice, to payroll data for our umbrella providers. You won't run payroll through a payroll system or handle internal staff payroll. You'll manage a Payroll Assistant and be involved in our upcoming move to new software.

Key responsibilities

• Manage the weekly timesheet cycle using our internal system and clients' VMS, making sure timesheets are authorised and match agreed rates before cut-off.
• Raise accurate sales invoices to clients in Xero, including in multiple currencies, and handle queries, credit notes and re-bills.
• Send accurate weekly and monthly payroll data to our umbrella providers and be their main point of contact.
• Check umbrella invoices against approved timesheets and carry out due diligence on umbrella providers.
• Reconcile pay and bill each week and report on contractor numbers, margin and billing to the Financial Controller.
• Keep strong controls and audit trails, and support external audits.
• Line manage and develop the Payroll Assistant, planning workload around deadlines and absence.
• Involvement in upcoming software migration, helping to build our current processes into the new system.
• Resolve escalated queries from contractors, umbrella providers, consultants and clients in a timely manner.

Skills and experience

Essential

• Proven experience managing contractor timesheets, billing and payroll data.
• Line management experience.
• Experience of raising sales invoices (preferably in Xero).
• Good understanding of umbrella payroll and how umbrella companies work with recruitment agencies.
• Strong Excel skills and excellent attention to detail.
• Clear communicator who works well to tight weekly deadlines.

Desirable

• Payroll experience in a recruitment agency or staffing business.
• Knowledge of IR35, agency worker regulations and supply-chain compliance.
• Experience of recruitment CRM or timesheet software, and client VMS.
• Experience of multi-currency invoicing, multiple entities and developing processes.

What we offer

• Competitive salary
• 25 days basic holiday allowance, increasing to 30 (excluding bank holidays)
• Company pension scheme
• A key leadership role in a growing, multi-sector recruitment group
• Supportive finance team based in our Fareham office
• On-site parking