Payroll & HR Administrator - UK

Fast Retailing Co., Ltd.; Greater London; On-site; GBP 30,000 - 38,000; Full time

Benefits offered by this job

26 days holiday

Staff Discount

Employee Assistance Programme

Private Pension Scheme

Performance-based bonus scheme

Social events throughout the year

Seasonal sample sales

Volunteer Day

Job summary

UNIQLO UK is seeking a Payroll & HR Administrator to join the UK payroll team based in our European HQ in London. You will support monthly UK payroll, ensuring employees are paid accurately and on time, and handle starters, leavers and changes, along with Right to Work checks and visa administration.

You will maintain employee records in Workday, prepare month-end and quarterly reports for Finance, respond to employee queries, and assist with general HR administration including contracts, annual

Qualifications

• Excellent customer service standards.
• High level of discretion and confidentiality.
• Self-driven with a "can do" attitude.
• Open to change and flexible environment.
• Clear and efficient communication, both written and oral.
• Strong organisational and planning skills.
• Excellent attention to detail and accuracy.
• Good grasp of basic figures, calculation and Excel.
• Experience with Workday.

Responsibilities

• Prepare monthly payroll reports, including journals, absence, annual leave and working hours.
• Work with the payroll provider to ensure accurate and timely monthly payroll processing.
• Investigate and resolve timesheet and payroll discrepancies.
• Support HR administration, including KPI reports, evaluations, promotion documents, references and employee letters.
• Maintain accurate employee data in Workday.
• Review and improve HR administration processes to increase efficiency.
• Coordinate HR activities, including contracts, inductions, training and meetings.
• Provide general HR and company administration support as required.

Skills

Customer service

Discretion

Can-do attitude

Flexible

Communication

Organisational skills

Attention to detail

Numeracy

Tools

Workday

Excel

Job description

Payroll & HR Administrator

We are currently recruiting for a Payroll & HR Administrator to sit within the UK payroll team, based in our European HQ, London office.

Responsibilities

Your role will be to support the smooth and accurate delivery of monthly UK payroll, ensuring employees are paid correctly and on time. Responsibilities include processing new starters, leavers and salary changes across payroll and HR systems, completing Right to Work checks and supporting visa administration, as well as managing key HR administration such as employment contracts, annual leave, maternity and sickness records. You will also issue relevant tax documentation, prepare month-end and quarterly reports for the Finance team, and conduct store visits to provide hands on payroll support and respond to employee queries.

What you will be responsible for

• Preparing monthly payroll reports, including journals, absence, annual leave and working hours.
• Working closely with the payroll provider to ensure accurate and timely monthly payroll processing.
• Investigating and resolving timesheet and payroll discrepancies.
• Supporting HR administration, including KPI reports, evaluations, promotion documentation, references and employee letters.
• Maintaining accurate employee data in Workday.
• Reviewing and improving HR administration processes to increase efficiency.
• Coordinating HR activities, including contracts, new starter inductions, training and meetings.
• Providing general HR and company administration support as required.

Skills, Experience and Attributes

• Excellent customer service standards
• High level of discretion and confidentiality
• Self-driven with a "can do" attitude
• Open to change and is happy to work in a flexible environment
• Clear and efficient with communication both written and oral
• Strong organisational and planning skills
• Excellent attention to detail and accuracy
• Good grasp of basic figures, calculation and excel
• Experience with Workday
• Able to analyse and grasp small details quickly

What we offer

• 26 days holiday + 8 bank holiday
• 30% staff Discount
• Employee Assistance Programme
• Private Pension Scheme
• Performance-based bonus scheme
• Social events throughout the year
• Seasonal sample sales
• Volunteer Day - twice a year
• Prime location near Piccadilly and Oxford Street stations with easy access to shops, restaurants...

UNIQLO is proud to be a Living Wage Foundation-accredited employer, committed to paying all our UK employees a real Living Wage.

UNIQLO is an inclusive employer and welcomes applications from all backgrounds regardless of age, race, gender, sexual orientation, disability, or other protected characteristics.

We are committed to safeguarding your privacy and personal information; please refer to our privacy policy for details on our recruitment process.

UNIQLO is the largest of eight brands in the Fast Retailing Group. With global sales of approximately US $20.2 billion, for the fiscal year ending August 31, 2024, Fast Retailing is one of top three leading apparel retail companies in the world. UNIQLO has more than 2,300 stores in 25 markets around the world and continues to expand its footprint. UNIQLO’s LifeWear philosophy consist of offering clothing that comes from the Japanese values of simplicity, quality and longevity, constantly being innovated to bring more warmth, more lightness, better design, and better comfort to people’s lives. For more information about UNIQLO and Fast Retailing, please visit www.uniqlo.com and www.fastretailing.com.