Payroll & HR Administrator

Charles Trent Limited; Upton; On-site; GBP 30,000 - 32,000; Part time

Benefits offered by this job

Health Cash Plan

Staff discount on parts

Pension scheme

Job summary

Charles Trent Limited is seeking a part-time Payroll & HR Administrator to manage monthly payroll calculations and support the HR admin function within the People team. Expect data handling for deductions, holiday pay and statutory payments, with liaison to payroll bureau and employees.

You will maintain employee records, assist with onboarding and offboarding, and help ensure compliance with UK tax rules and company policies. This role reports to Finance Controller and is based in Poole.

Qualifications

• Minimum 3 years' experience calculating payroll and using payroll systems.
• Strong attention to detail and accuracy in data handling.
• Good communication skills with a high level of emotional intelligence.
• Understanding UK tax codes, NIC thresholds and benefits in kind.

Responsibilities

• Calculate data for monthly payroll including deductions, premiums, holiday pay, and statutory payments.
• Collate and submit data to payroll bureau by monthly deadlines.
• Review bureau calculations for accuracy of net pay, tax and NIC.
• Resolve payroll queries and assist with employee benefits processing.
• Maintain records for new starters and leavers and support onboarding/offboarding.
• Provide general admin support to the People team as required.

Skills

Payroll calculations

Payroll systems

Emotional intelligence

Attention to detail

UK tax codes

Tools

T&A system

Job description

Role Profile - Payroll & HR Administrator

Purpose:

As Payroll Administrator you will play a key role in the calculation of monthly payroll, ensuring accuracy, compliance, and timely delivery. You will also support the HR administrative function and wider People team by maintaining employee records, assisting with onboarding and offboarding processes, and responding to payroll queries. Additionally, you will help ensure that all payroll and HR activities are aligned with company policies and relevant legislation, contributing to the smooth and efficient running of the People function.

Location: Poole, BH12

Salary:£30,000 - £32,000 (Pro Rata)

Working Hours: 25 hrs per week (Monday to Friday)

Working Pattern:Flexible but with commitment to payroll deadlines

Reporting to: Finance Controller

Duties and Responsibilities:

The day-to-day duties and responsibilities include:

• First point of contact with department managers to ensure all exceptions are cleared daily in the T&A system
• Calculation of all data required for payroll e.g. employee deductions, shift premium payments, holiday pay adjustments, unpaid absence deductions & statutory payments (SSP, SMP) - ensuring latest legislation is complied with
• Collation & submission of required data to payroll bureau in line with monthly bureau deadlines
• Review of payroll bureau calculations by employee to ensure accuracy and completeness of net pay - ensuring tax & NIC calculations are correct
• Resolving any payroll errors and queries raised by employees
• Assisting with the processing and documentation of employee benefits
• Maintaining all systems for new starters and leavers
• Assisting with documentation for first day inductions and issuing uniforms and PPE
• Assisting fire safety procedures, conducting regular fire alarm tests and drills.
• Arranging meetings, meeting resources, lunches, travel and accommodation when required
• Providing general admin support to the People team on a regular basis

Personal attributes:

• Minimum 3-years' experience of calculating payroll & using payroll systems
• Ability to communicate to a high level of emotional intelligence and people skills
• Attention to detail with a passion for payroll
• Understanding of UK tax codes, thresholds for tax & NIC & rules for benefits in kind

Benefits:

Discounted Fuel (After completing 1 month) & Staff discount on parts.

After Probation Period: Health Cash Plan with Health Shield, Critical Illness cover with Unum, Death in Service, Family Day, Community Volunteer Day.

Additional holiday after 3 years' service and pension contribution increases after 5 years.