Payroll Coordinator (Part time 3 days a week)

Confidential; Greater London; On-site; GBP 35,000 - 48,000; Full time

Job summary

Confidential, a leading global law firm with a London base, seeks a Payroll Coordinator to support European payroll operations and related accounting duties. You will liaise with HR on changes, manage overtime data, and coordinate with external vendors to ensure timely, accurate payroll processing.

The role emphasizes data protection, attention to detail, and strong communication within a professional services setting. London office experience is beneficial.

Qualifications

• Payroll experience within a professional services environment.
• Strong Excel skills and attention to detail.
• Effective communication and teamwork abilities.

Responsibilities

• Collate, check, and process payroll data for European offices, coordinating with HR on monthly changes.
• Collate monthly overtime data, reconcile figures, and ensure timely processing.
• Send monthly payroll data to external vendors for all European locations and verify accuracy.
• Review outputs from outsourced providers and request adjustments as needed before finalising payroll runs.
• Process leavers, ensuring final payments, P45s and related documentation are issued promptly.
• Reconcile and report personal deductions and benefit schemes monthly.
• Collate, verify, and process all payroll invoices via Emburse.
• Process vendor invoices through Emburse and post monthly payroll journals to the ledger.
• Support annual renewal of Private Medical and Dental Insurance schemes and prepare quarterly reports.

Skills

Payroll

Excel

Communication

Teamwork

Tools

Emburse

Job description

Our client is a leading global law firm with offices in the US and London. The London office has been established since 2010 and currently has a headcount of 200. The firm has grown from strength to strength with 2020 recorded as their best year ever.

The Payroll Coordinator provides comprehensive support to the Payroll Manager, with a primary focus payroll operations across European offices and secondary responsibility for accounting duties where required.

Responsibilities

• Collate, check, and process all payroll data for European offices, including Dublin, Milan, and Paris, liaising with HR to confirm any monthly changes such as new starters, leavers, and contractual amendments.
• Collate monthly overtime data, reconcile figures in the relevant spreadsheets, and ensure timely submission for processing and payment.
• Send monthly payroll data to external payroll vendors for all European locations, ensuring accuracy, completeness, and adherence to agreed deadlines.
• Review payroll outputs received from outsourced providers, identify and flag discrepancies to the Payroll Manager, and confirm or request adjustments before finalising payroll runs.
• Process leavers, ensuring final payments, P45s, and related documentation are issued promptly
• Reconcile and provide personal deductions to be processed on payroll each month, including childcare vouchers, cycle-to-work schemes, and seasonal ticket loans.
• Collate, verify, and process all payroll lawyer invoices for European offices via Emburse.
• Process vendor invoices through Emburse.
• Prepare and post monthly journal entries to record payroll to the ledger.
• Process various benefit invoices such as childcare vouchers, cycle-to-work schemes, and seasonal tickets.
• Support the annual renewal of the firm's Private Medical and Dental Insurance scheme, updating internal systems and preparing quarterly reports as required.
• Organise the European payroll inbox and respond to employee queries regarding payroll discrepancies, deductions, and other payroll-related issues across all European offices in a timely and professional manner.
• Send payroll documentation to stakeholders each month, including payslips and P45s.
• Maintain payroll records in compliance with data protection legislation, ensuring all documentation is stored securely and retained in accordance with statutory requirements.

Candidate Profile

• Payroll experience within a law firm or professional services environment (preferably two years)
• Effective communication and teamwork skills.
• Basic IT skills, including Excel.
• Self-motivated, organized, accurate, detail-oriented, and committed to excellence.

Important Notice

It is Career Legal's policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful and your details have not been retained.