Payroll Assistant

Alten Ltd; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Alten Ltd is seeking a Payroll Assistant for our London office in Farringdon. You will join a detail-oriented payroll team responsible for delivering accurate, on-time payroll while ensuring compliance with UK payroll legislation and working closely with HR and external providers.

The ideal candidate has 2-3 years of payroll experience, strong Excel skills, and a proactive, customer-focused approach to handling payroll queries and confidential information.

Qualifications

• 2-3 years of payroll experience in a payroll assistant/administration role.
• Strong understanding of UK payroll legislation and processes.
• Experience processing payroll accurately to deadlines.
• Experience with payroll systems and Excel for reporting.

Responsibilities

• Process monthly payroll accurately within deadlines.
• Manage end-to-end payroll including starters, leavers, changes, and pension/payments.
• Maintain accurate payroll records and align with SAP records.
• Collaborate with HR and external providers for seamless payroll processing.
• Perform payroll checks and reconciliations for accuracy and compliance.
• Process and administer Private Medical Insurance through payroll.
• Carry out pension contributions and reconciliations.
• Respond to payroll-related queries in a timely, professional manner.
• Maintain confidentiality and secure payroll documentation.
• Keep payroll process documentation up to date.
• Stay updated on UK payroll legislation and HMRC requirements.
• Support process improvements and system enhancements.
• Build relationships with colleagues across HR, Finance, and external providers.

Skills

Payroll experience

UK payroll

Excel

Data analysis

Attention to detail

Time management

Communication

Team player

Confidentiality

Job description

Payroll Assistant

About the Role

We have an exciting opportunity for an enthusiastic and experienced Payroll Assistant to join our team based at our London office in Farringdon.

We are looking for a detail-oriented, proactive, and highly organised individual who is passionate about delivering an accurate and efficient payroll service. This role plays a key part in ensuring employees are paid correctly and on time, while maintaining compliance with UK payroll legislation and supporting continuous improvement across payroll processes.

Key Responsibilities

• Process monthly payroll accurately and within agreed deadlines.
• Manage payroll processing from start to finish, including new starters, leavers, salary changes, pensions, maternity and paternity pay, sick pay, and other payroll adjustments.
• Maintain accurate payroll records and ensure payroll data is aligned with SAP records.
• Work closely with HR teams and the external providers to ensure seamless payroll processing.
• Perform detailed payroll checks and reconciliations to ensure accuracy, compliance, and data integrity.
• Process and administer the company's Private Medical Insurance scheme through payroll.
• Process monthly pension contributions and carry out pension reconciliations.
• Respond to payroll-related queries in a timely, professional, and customer-focused manner.
• Ensure payroll records and documentation are maintained securely, accurately, and confidentially.
• Maintain payroll process documentation and ensure procedures are kept up to date.
• Stay up to date with UK payroll legislation, HMRC requirements, and company policies to ensure ongoing compliance.
• Support payroll process improvements and contribute to system enhancements.
• Build and maintain effective working relationships with colleagues across HR, Finance, the wider business, and external providers.

What We're Looking For

• A minimum of 2-3 years' payroll experience in a Payroll Assistant or similar payroll administration role.
• Strong understanding of UK payroll legislation, processes, and procedures.
• Proven experience of processing payroll accurately while working to strict deadlines.
• Experience working with payroll systems.
• Excellent Microsoft Excel skills, with confidence in analysing payroll data and producing reports.
• Strong numerical and analytical skills, with exceptional attention to detail and accuracy.
• Excellent organisational and time management skills, with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills, with the ability to build positive working relationships at all levels and with external providers.
• Ability to work independently and collaboratively within a team environment.
• A professional, approachable, and customer-focused attitude.
• Ability to handle sensitive and confidential information with discretion and integrity.

Why Join Us?

This is an excellent opportunity to join a supportive and collaborative team where you can further develop your payroll expertise, contribute to process improvements, and play a vital role in delivering an exceptional payroll service to employees across the business