Payroll Coordinator

Macfarlane Packaging; Coventry; On-site; GBP 32,000 - 40,000; Part time

Benefits offered by this job

Holiday entitlement up to 27 days

Pension scheme

Free parking

Volunteering day

Wellbeing support

Training and development

Employee discount

Health cover cash back

Long service awards

Job summary

Macfarlane Packaging is seeking a Payroll Coordinator to join our central HR team at Coventry Head Office. You will coordinate monthly payroll for around 1,000 colleagues across the UK and Europe, working with HR and external payroll partners to ensure accurate, timely payroll processing.

You will support transitions of acquired businesses into our Group payroll structure and help review processes for smooth integration and continuous improvement.

Qualifications

• Experience with payroll processes, compliance and legislation.
• Strong Excel skills for data analysis and reporting.
• Experience managing payroll data, reconciliations and reporting.

Responsibilities

• Coordinate and process monthly payroll data accurately and on time.
• Perform payroll analysis, reconciliations and reporting.
• Serve as a key contact for payroll queries from colleagues and managers.
• Liaise with external payroll provider to ensure service delivery.
• Support payroll integrations for acquisitions and system transitions.
• Assist with payroll audits, year-end activities and compliance.
• Maintain accurate payroll records and GDPR compliance.

Skills

Excel skills

Payroll systems

Attention to detail

Communication

Change management

Education

Payroll experience (multi-site)

Tools

ADP

Job description

Payroll CoordinatorLocation: Coventry Head Office (Middlemarch Business Park) Hours: Part-time, 25 hours per week (worked across either 4 or 5 days) Package: Salary up to £36,000 (pro rata), plus bonus & flexible benefits package including up to 27 days holiday (plus additional annual leave purchasing scheme) Sector: Packaging Manufacture & Distribution

Protecting what matters, together We’re dedicated to protecting what matters most - our people, our customers, our communities and the environment. At Macfarlane Packaging, our commitment to customer satisfaction, sustainability and continual improvement creates a highly collaborative, supportive and friendly workplace where you can unpack a career that grows. With history stretching back over 75 years, we offer stability whilst always striving for continual growth. Our fast‑paced, results‑driven approach will challenge and often stretch you, but it will also give you opportunities for personal and professional development. Every colleague has the chance to directly influence our success, leading to real job satisfaction and achievement at all stages of your career. We provide competitive pay and personalised incentives, alongside adaptable benefits to make your rewards package go further. Our business values commitment, diligence, teamwork, adaptability and a thirst for learning. So if this sounds like you, come and join us to help drive change that enables businesses to plan for a better future.

The Payroll Coordinator Role This is an exciting opportunity to join our central HR team and take ownership of payroll coordination across our growing UK and European businesses. As Payroll Coordinator, you will act as the key point of contact for payroll activity, supporting the accurate and timely delivery of monthly payroll cycles for approximately 1,000 colleagues across multiple locations. Working closely with our HR team and external payroll partners, you will play an important role in ensuring payroll processes remain efficient, compliant and aligned with business needs. With Macfarlane Group continuing to grow through acquisition, you will also support the transition of newly acquired businesses into our Group payroll structure, helping to review existing processes and ensure a smooth integration.

Key Responsibilities

• Coordinating and processing monthly payroll data accurately and within agreed deadlines.
• Completing payroll analysis, reconciliations and reporting activities.
• Acting as a key contact for payroll queries from colleagues and managers.
• Liaising with our external payroll provider to ensure effective service delivery.
• Supporting payroll integrations for newly acquired businesses, including reviewing processes and identifying improvements.
• Assisting with payroll audits, tax year‑end activities, auto‑enrolment processes and compliance requirements.
• Maintaining accurate payroll records whilst ensuring GDPR and confidentiality requirements are always upheld.
• Keeping up to date with payroll legislation and supporting continuous improvement across payroll processes.

What You Will Bring

• Previous payroll experience, ideally gained within a multi‑site or complex organisation (ideally minimum of seven years’ experience in total)
• Strong knowledge of payroll processes, compliance requirements and legislation.
• Experience managing payroll data, reconciliations and reporting.
• Strong Excel skills, including confidence using formulas and analysing data.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• Strong communication skills and the confidence to liaise with colleagues at all levels.
• A proactive approach with the ability to identify improvements and support change.
• Experience of UK and/or European payrolls, ADP or similar payroll systems, and payroll integration following acquisitions would be advantageous, although full support will be provided for the right candidate who demonstrates the required skills and attitude.

What You Will Get

• 25 days annual leave (rising to 27 days with service) plus all public/bank holidays
• Additional holiday purchasing scheme (run annually)
• Contributory pension scheme with Death in Service benefit
• Free parking at our Coventry Head Office
• Annual (company paid) volunteering day
• Employee assistance programme to support and advise with wellbeing and any issues
• Extensive range of training, development and potential progression opportunities
• Employee discount scheme (discounts on several major retail/leisure brands)
• Health cover cash back scheme
• Long service awards

We welcome and encourage applications from people of all backgrounds irrespective of age, gender, disability, race, nationality, ethnicity, gender expression, religion or sexual orientation.