Payroll Co-ordinator

Wates; Greater London; On-site; GBP 32,000 - 43,000; Full time

Job summary

Wates is seeking a Payroll Co-ordinator to support the monthly payroll processing, maintain accurate records, and resolve payroll queries in partnership with HR, Finance and pension providers.

The role covers HMRC compliance, year-end activities, pension administration and data confidentiality. Strong numeracy, Excel proficiency and payroll systems experience are essential for success.

Qualifications

• Previous payroll administration or payroll co-ordination experience.
• Understanding of PAYE, National Insurance, pensions and statutory payments.
• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Strong numerical and analytical skills.
• Ability to manage confidential information appropriately.
• Good working knowledge of Microsoft Excel and payroll systems.
• Excellent communication and customer service skills.

Responsibilities

• Prepare and process monthly payrolls within agreed deadlines.
• Input, validate and maintain employee payroll data (new starters, leavers, changes, salary amendments, allowances, deductions, absences).
• Review payroll reports and exception reports for accuracy.
• Process statutory payments (SSP, SMP, SPP, SAP, ShPP).
• Support payroll reconciliations and sign-off activities.
• Ensure payroll activities comply with HMRC legislation and company policies.
• Maintain records for PAYE, National Insurance, pensions and salary sacrifice.
• Assist with year-end activities including P60 production and payroll reconciliations.
• Respond to payroll queries from employees and managers; investigate discrepancies.
• Provide guidance on payslips, deductions, statutory payments, and payroll processes.
• Process pension enrolments, opt-outs and contribution changes; liaise with pension providers.
• Support automatic enrolment compliance; maintain confidential data handling.
• Maintain accurate payroll records and perform data validation and quality checks.

Skills

PAYE

National Insurance

Pensions

Statutory payments

Excel

Payroll systems

Attention to detail

Time management

Communication skills

Customer service

Analytical skills

Confidential data handling

Tools

Payroll software

Job description

Wee seeking a Payroll Co-ordinator is responsible for supporting the accurate and timely processing of monthly payrolls, ensuring employees are paid correctly and in compliance with company policies, payroll legislation, and statutory requirements. The role involves maintaining payroll records, resolving payroll queries, and working closely with HR, Finance, Pension providers, and operational teams., Payroll Processing

Payroll Processing

• Prepare and process monthly payrolls within agreed deadlines.
• Input, validate, and maintain employee payroll data including:
  • New starters
  • Leavers
  • Changes to terms and conditions
  • Salary amendments
  • Allowances and deductions
  • Absence information
• Review payroll reports and exception reports to ensure accuracy.
• Process statutory payments including:
  • Statutory Sick Pay (SSP)
  • Statutory Maternity Pay (SMP)
  • Statutory Paternity Pay (SPP)
  • Statutory Adoption Pay (SAP)
  • Shared Parental Pay (ShPP)
• Support payroll reconciliations and sign-off activities.

Payroll Compliance

• Ensure payroll activities comply with HMRC legislation and company policies.
• Maintain accurate records relating to PAYE, National Insurance, pensions, and salary sacrifice arrangements.
• Support year-end activities including P60 production and payroll reconciliations.
• Assist with payroll audits and compliance reviews.

Employee Support

• Respond to payroll queries from employees and managers in a professional and timely manner.
• Investigate and resolve payroll discrepancies.
• Provide guidance on payslips, deductions, statutory payments, and payroll processes.

Pension Administration

• Process pension enrolments, opt-outs, and contribution changes.
• Liaise with pension providers regarding submissions and reconciliations.
• Support automatic enrolment compliance activities.

Data Management & Reporting

• Maintain accurate employee payroll records.
• Support payroll data validation and quality checks.
• Ensure confidentiality and secure handling of personal information at all times.

Previous payroll administration or payroll co-ordination experience.

• Understanding of PAYE, National Insurance, pensions, and statutory payments.
• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Strong numerical and analytical skills.
• Ability to manage confidential information appropriately.
• Good working knowledge of Microsoft Excel and payroll systems.
• Excellent communication and customer service skills.

Desirable

• CIPP qualification or working towards a payroll qualification.
• Experience processing large monthly payrolls.
• Experience with payroll reconciliations and pension administration.
• Knowledge of salary sacrifice schemes and National Minimum Wage considerations.

Competencies

• Accuracy and attention to detail
• Customer focused
• Problem solving
• Accountability
• Teamwork and collaboration
• Planning and organisation
• Continuous improvement mindset
• Ability to work under pressure to strict deadlines

At Wates, you'll be part of a supportive team where development is encouraged and your contribution is valued. This role offers a fantastic opportunity to build your payroll knowledge and gain experience within a large and successful organisation.

If you're looking to start your career in payroll or take the next step in your administrative career, we'd love to hear from you.