Payroll Assistant

Aimbridge; Eastbourne; On-site; GBP 16,000 - 22,000; Part time

Benefits offered by this job

Staff discounts

Employee assistance programme

Health & wellbeing allowance

Childcare allowance

Flexible hours

Free staff parking

Holiday entitlement (pro rata)

Staff meals on duty

Job summary

The View Hotel in Eastbourne, part of Aimbridge Hospitality EMEA, is hiring a Payroll Assistant on a permanent annualised hours contract. The role is part-time, typically around 10 hours a week across 2 days, with flexibility to fit business needs.

You will own payroll administration, ensure accurate and confidential pay, and generate payroll and workforce reports to support decision-making across the hotel. Experience in payroll is preferred.

Qualifications

• Previous experience in payroll administration or processing.
• Strong organisational and time-management skills to meet deadlines.
• Excellent attention to detail and accuracy.
• Strong numerical and analytical skills.
• Excellent communication and customer service skills.
• Ability to work independently and as part of a team.
• Experience handling confidential employee information.
• Good understanding of GDPR and confidentiality.
• Proficient in Microsoft Excel.
• Flexible approach to working hours to meet payroll deadlines.
• Positive, proactive and professional attitude.

Responsibilities

• Own payroll administration and queries.
• Produce payroll and workforce reports.
• Monitor labour costs, annual leave balances and banked hours.
• Provide insights to support operational decisions.

Skills

Payroll processing

Confidentiality

Microsoft Excel

Analytical skills

GDPR

Job description

Who are we?

The View Hotel is one of Eastbourne's leading seafront hotels and is proudly managed by Aimbridge Hospitality EMEA, part of the world's largest independent hotel management company.

We're passionate about connecting great people with great experiences in exciting destinations. Aimbridge work with globally recognised brands including Hilton, Marriott, IHG, Accor and many more, whilst supporting unique independent hotels such as The View Hotel.

From the diversity of our people and locations to our genuine people-first culture, life at Aimbridge is an experience like no other.

What is in it for you?

As part of the team, you will have access to industry leading benefits that include

• Industry leading training and leadership development opportunities
• Hotel discounts portfolio wide – Staff rates and up to 50% discount on food & beverage
• Access to Stream - Stream up to 40% pay as it is earned and set automatic savings to support your financial wellbeing
• 24/7 access to our employee assistance programme
• Health & Wellbeing Allowance
• Childcare Allowance
• Flexible, part-time working pattern with an annualised hours contract, offering greater flexibility around how hours are worked throughout the year.
• Company sick pay - Giving you piece of mind when you need it the most
• Minimum of 30 days holiday (pro rata)
• Staff meals on duty
• Paid breaks
• Starting salary above national minimum wage
• Career and lifestyle breaks – Allowing you to take time off for key life events.
• Free staff parking

A day in the life of…

This is an exciting newly created role, offering the successful candidate the opportunity to make a real impact while helping to shape and develop our payroll processes. We're looking for a part-time Payroll Assistant to join our team on a permanent annualised hours contract, providing the security of permanent employment alongside the flexibility to balance work and life commitments.

The position is based on an average of 10 hours per week, typically worked across 2 days, with flexibility around how those hours are scheduled. This makes it an ideal opportunity for someone looking for meaningful, long-term work with a supportive employer that understands the importance of work-life balance.

As Payroll Assistant, you'll play a key role at the heart of our hotel, supporting the payroll function. You'll take ownership of payroll administration, ensuring our team members are paid accurately, confidentially and on time, while becoming a trusted point of contact for payroll related queries.

Reporting and workforce analytics will form an important part of the role. You'll produce payroll and workforce reports, monitor labour costs, annual leave balances and banked hours, and provide meaningful insights that support operational decision-making across the hotel.

What do we need from you?

• Previous experience in payroll administration or payroll processing.
• Strong organisational and time-management skills with the ability to manage multiple priorities and meet strict deadlines.
• Excellent attention to detail and a high level of accuracy.
• Strong numerical and analytical skills.
• Excellent communication and customer service skills with the ability to build positive working relationships with colleagues and managers.
• Ability to work independently and collaboratively as part of a team.
• Experience maintaining confidential records and handling sensitive employee information.
• Good understanding of GDPR requirements and the importance of confidentiality.
• Competent in Microsoft Office applications, particularly Excel.
• A flexible approach to working hours to accommodate payroll deadlines and business requirements.
• Positive, proactive and professional approach to supporting managers and employees.

It would be great if you also have:

• Previous HR administration experience.
• Experience using HR, payroll or workforce management systems (Fourth experience would be advantageous).
• Advanced Excel and reporting skills.
• Experience within the hospitality or hotel industry.
• Experience supporting pensions, employee benefits and wellbeing initiatives.

Please note that all successful applicants will be required to provide two relevant references, preferably work-related. Due to the trust-based nature of this position, a Basic Disclosure Check will also be required as part of our onboarding process.

Interviews will take place from mid to late August, with shortlisted candidates contacted directly.

Most importantly, to be successful in this role, you will be passionate about supporting people, delivering an outstanding employee experience, and living our brand values every day.

At Aimbridge, we recognise that people are the heart of our business. As a global leader, we are committed to representing our diverse community and offering everyone ‘A Place to Grow’.