Payroll & Finance Assistant

The Commercial Hotel; Johnstone; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Heart Count Payment

Free lunch

Wellbeing services

Mental Health First Aider

Job summary

The Commercial Hotel is seeking an experienced payroll professional to join our head office team in Scotland. This role will be predominantly payroll-based with support to the wider finance function, including accounts and bookkeeping.

You will manage a high-volume fortnightly payroll for 500+ staff, maintain time and attendance data, and ensure compliance with PAYE, NICs and statutory requirements. The role offers diverse responsibilities in a supportive team.

Qualifications

• 2+ years of payroll experience in a busy environment.
• Experience processing fortnightly payroll for a large workforce.
• Strong knowledge of PAYE, NICs and statutory payments.

Responsibilities

• Process high-volume fortnightly payroll for 500+ team members.
• Liaise with hotel teams to ensure Time and Attendance system accuracy.
• Calculate Holiday Pay and maintain holiday/absence records.
• Handle statutory deductions and payroll regulations.
• Process pension deductions and P45s for leavers/joiners.
• Produce weekly and monthly payroll reports for stakeholders.

Skills

Payroll processing

UK payroll knowledge

Attention to detail

Tools

Time and Attendance system

Job description

We’re about much more than hospitality! We’re striving to make life better for people – whether they are team, guests or community, through our everyday actions and decisions. Our team care for others, bring their best and help us move forward, whatever job they do.

This role is predominantly payroll-based but with support to the wider finance time on accounts & bookkeeping.

RESPONSIBILITIES

• Processing of high volume fortnightly payroll for over 500 team members
• Use of Time and Attendance clocking system, and liaising with team in the hotels to ensure system is being used correctly
• Calculating Holiday Pay and maintain Holiday & Absence records
• Processing statutory deductions and understanding the laws and regulation of payroll
• PAYE / NICs understanding, processing and reconciliation
• SMP / SPP / SSP understanding, processing and reconciliation
• Processing CIS deductions
• Pension processing and reconciliation
• Recording joiners and leavers on system and processing of P45s
• Monitor central payroll inbox and payroll telephone for queries
• Keep employee records up-to-date
• Producing weekly reporting for key stakeholders in the business to report on Wage Cost
• Producing other weekly & monthly departmental / venue reports for various stakeholders in the business
• Other ad-hoc reporting as requested
• Providing ad-hoc support to the Accounts function weekly (including routine tasks such as invoice processing or statement reconciliations but also ad-hoc tasks such as requests for information by stakeholders within the business)

ABOUT YOU

This role is suited to someone looking for a diverse role, structure in their responsibilities, but adaptable to different priorities whilst bringing your best.

You will be based at our Head Office where key functions (such as Finance, Marketing & Central Reservations) operate in an open-plan office. The ideal candidate will enjoy the collaboration that this provides whilst still being able to process high volumes of information accurately in this fast-paced environment.

You will have at least 2 years’ experience in a similar payroll role.

HOW WE CARE FOR OUR TEAM

• Offering great perks and benefits to be enjoyed by you and your family!
• Sharing 10% of our profits with you after 1 year of service – this is our ‘Heart Count Payment’
• Free lunch provided daily
• Listening to our team via surveys and feedback sessions
• Offering free wellbeing services and resources, for help whenever you need it
• Access to a Mental Health First Aider at all of our venues