Payroll Administrator (Part-Time)

KB Event Ltd; Pinxton; On-site; GBP 25,200 - 30,800; Part time

Benefits offered by this job

Flexible part-time hours

Collaborative team environment

Unique events and logistics industry

Job summary

KB Event Ltd, based in Pinxton, is seeking a Payroll Administrator for a part-time role (25 hours/week). You will ensure accurate weekly/monthly payroll, manage timesheets and driver hours, process statutory payments, pension contributions, and RTI submissions, while maintaining GDPR-compliant records.

The role supports collaboration across Operations, HR, and Finance. Ideal candidates will have at least 2 years’ payroll experience, strong HMRC knowledge, and familiarity with payroll software

Qualifications

• Minimum 2 years’ experience in payroll administration.
• Strong knowledge of UK payroll legislation and HMRC processes.
• Experience using payroll software (e.g., Sage, BrightPay, Xero, or similar).
• Experience within the transport or logistics sector.
• Familiarity with tachograph systems or telematics data.

Responsibilities

• Process weekly and/or monthly payroll in line with deadlines, ensuring accuracy and timely completion.
• Validate timesheets, driver hours, tachograph data, overtime, holiday pay, and other variable pay elements.
• Accurately calculate statutory payments and deductions, including SSP, SMP, SPP, and attachment orders.
• Process pension contributions in line with scheme requirements.
• Prepare and reconcile payroll reports and journals for Finance.
• Maintain and update payroll records, including new starters, leavers, and contract changes.
• Ensure compliance with HMRC requirements, including tax codes and RTI submissions.
• Maintain thorough payroll records to support audit and internal controls.
• Ensure GDPR compliance when handling sensitive payroll data.
• Respond to payroll queries from employees and stakeholders professionally.
• Work collaboratively with Operations, HR, and Finance teams.
• Process and manage expenses with relevant approvals.
• Handle monthly submissions (FPS, EPS, RTI, PAYE, Apprenticeship Levy).
• Support year-end payroll processing and HMRC submissions.
• Assist with reporting requirements and management information.

Skills

UK payroll legislation

HMRC processes

Payroll software

Attention to detail

Transport/logistics sector

Tools

Pegasus Opera 3 (Payroll module)

Job description

Location: Pinxton, NG16 2NS
Salary: £28,000 pro rata
Working Week: 25 hours per week (5 hours per day, 5 days per week, between 10am -3pm)

KB Event is a growing events transport company, providing reliable haulage services for some of the UK’s leading live events. We work across concerts, festivals, corporate events, and touring productions.

No two days are the same here. Our work is fast‑paced, varied, and exciting.

We are seeking a Payroll Administrator to join our team in Pinxton. This part‑time role is ideal for someone who thrives on accuracy, compliance, and working with payroll systems in a fast‑paced environment.

You will be responsible for ensuring the accurate and timely processing of payroll, maintaining compliant records, and supporting the organisation with payroll‑related administrative tasks.

Key Responsibilities

• Process weekly and/or monthly payroll in line with deadlines, ensuring accuracy and timely completion
• Validate timesheets, driver hours, tachograph data, overtime, holiday pay, and other variable pay elements
• Accurately calculate statutory payments and deductions, including SSP, SMP, SPP, and attachment orders
• Process pension contributions in line with scheme requirements
• Prepare and reconcile payroll reports and journals for Finance
• Maintain and update payroll records, including new starters, leavers, and contract changes
• Ensure compliance with HMRC requirements, including tax codes and RTI submissions
• Maintain thorough payroll records to support audit and internal controls
• Ensure GDPR compliance when handling sensitive payroll data
• Respond to payroll queries from employees and stakeholders professionally
• Work collaboratively with Operations, HR, and Finance teams
• Process and manage expenses with relevant approvals
• Handle monthly submissions (FPS, EPS, RTI, PAYE, Apprenticeship Levy)
• Support year-end payroll processing and HMRC submissions
• Assist with reporting requirements and management information

Person Specification

• Minimum 2 years’ experience in payroll administration
• Strong knowledge of UK payroll legislation and HMRC processes
• Experience using payroll software (e.g., Sage, BrightPay, Xero, or similar)
• High level of accuracy and attention to detail
• Experience within the transport or logistics sector
• Familiarity with tachograph systems or telematics data
• Knowledge of the Working Time Directive (transport sector)
• Experience working with casual or fluctuating hours contracts
• Experience with Pegasus Opera 3 (Payroll module)

Why Join KB?

• Flexible part‑time working hours
• A supportive and collaborative team environment
• The opportunity to work within a unique, fast‑paced events and logistics industry

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