Payroll Administrator

BrisDoc Healthcare Services; Whitchurch Lane Enterprise Park; On-site; GBP 19,000 - 20,000; Part time

Job summary

BrisDoc Healthcare Services is seeking a Payroll Administrator on a 6‑month fixed-term contract. This part-time role is 18 hours per week over 5 days with flexible start and finish times to fit around personal commitments.

You will support the Payroll Team with routine payroll duties including onboarding checks, P45 processing, pension communications and data validation in Sage. Strong Excel skills are desirable.

Qualifications

• GCSEs English and Maths (C or above) or equivalent.
• Proficient with Excel (formulas) and Word.
• AAT or IAB payroll NVQ Level 3 qualification.
• Educated to at least A Level or equivalent.
• Degree level education completed.
• Clait Award and/or ECDL/EITS

Responsibilities

• Manage the payroll inbox and respond to routine queries.
• Review onboarding documentation for completeness.
• Process and issue P45s.
• Prepare and send pension enrolment communications.
• Maintain payroll records and validate data.
• Input approved hours into Sage for salaried staff.
• Assist with payroll transformation projects and process improvements.

Skills

Organisational skills

Attention to detail

Communication skills

Teamwork

Self-motivation

Confidentiality

Numerical skills

Keyboard skills

Education

GCSEs English & Maths (C or above)

AAT / IAB payroll NVQ Level 3

A-level or equivalent

Degree level education

Clait / ECDL / EITS

Tools

Sage payroll system

Microsoft Excel

Microsoft Word

Job description

Due to an exciting transformation project within our Payroll Team, we are looking for a Payroll Administrator to join us on an initial 6-month fixed-term contract, with the potential for the role to be extended. This is a part-time position working 18 hours per week over 5 days, with flexible start and finish times to help fit around personal commitments.

Your primary responsibility will be to provide administrative support to the Payroll Team. This is an excellent opportunity for someone who is interested in developing a career in payroll and has a natural aptitude for working with numbers to gain hands‑on payroll experience and develop your skills within a supportive and friendly team.

We reserve the right to amend the closing date for this vacancy depending on application levels.

Please Note: Sponsorship is not available for this role

Main duties of the job

General Duties

• Provide additional support during periods of annual leave and sickness absence where required.
• Maintain regular attendance, punctuality, professional appearance, and compliance with health and safety requirements.
• Participate in team meetings and meetings with management
• Develop and maintain a good understanding of company policies and procedures and ensure compliance at all times.
• Establish and maintain effective working relationships with colleagues and external stakeholders.

The postholder will embody BrisDoc's Co-ownership model and values, contributing to a culture that prioritises care, inclusivity and a commitment delivering a high-quality service.

• Good general level of education, whichmust include GCSE grade C or above (or equivalent) qualifications in English and Maths
• Experience of working in an office performing administrative duties
• Excellent organisational skills
• Proficient in Microsoft Excel (including formula) and Microsoft Word
• Excellent attention to detail and accuracy skills, able to work to deadlines and manage own time
• Excellent written and verbal communication skills
• Able to work within a team by supporting and valuing other team members and take instruction as required
• Able to maintain confidentiality at all times with regards to staff and patients
• Positive attitude and adaptable towards innovations and changing situations
• Self-motivated and able to work autonomously

About us

BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years.

We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset and South Glos.

We're a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff lead team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities.

By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.

Job responsibilities

Supporting the Payroll & Pensions Manager with a range of administrative tasks within the Payroll Department, including:

• Managing the payroll inbox and responding to routine queries.
• Reviewing onboarding documentation to ensure all required information has been completed accurately.
• Processing and issuing P45s.
• Preparing and sending pension enrolment communications.
• Removing leavers from the payslip portal after the required retention period.
• Adding new starters to the pension portal.
• Creating pay advice documentation for Self-Employed GPs.
• Issuing pay advice documentation to Self-Employed GPs.
• Checking salaried staff timesheets against contracted hours and inputting approved hours into Sage.
• Maintaining accurate payroll records and supporting data validation activities.
• Undertaking general payroll administration duties as required.

The successful candidate will also:

• Assist with departmental transformation projects and process improvements.
• Support payroll-related projects as needed
• Contribute to the review and development of payroll administration processes.

Please refer to the full job description and person specification

Person Specification

Qualifications and Training

• Good general level of education, which must include GCSE Grade C or above (or equivalent) in English and Maths
• Proficient in Microsoft Excel (including formula) and Microsoft Word - Evidence of computer literacy and keyboard skills
• AAT or IAB book-keeping or payroll NVQ Level 3qualification
• Educated to at least A Level or equivalent standard
• Educated to degree level
• Clait Award and/or ECDL or EITS

Knowledge and Experience

• Experience of working in an office performing administrative duties
• Experience of using Sage (or equivalent) payroll system
• Experience of working in Payroll and Pensions or Finance department which includes payroll legislation knowledge

Skills, Abilities and Attributes

• Excellent attention to detail and accuracy skills, able to work to deadlines and manage own time
• Able to work within a team by supporting and valuing other team members and take instruction as required - Able to quickly establish rapport and credibility with others in the team
• Able to maintain confidentiality at all times with regards to staff and patients
• Able to manage sensitive and emotive situations - tactful and diplomatic
• Ability to self-analyse work and recognise own limitations to act upon them appropriately
• Excellent written and verbal communication skills
• Able to remain impartial and non-judgmental during times of conflict
• Self-motivated and able to work autonomously

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Depending on experience£13.72 - £14.71 per hour