Patrons Engagement & Events Coordinator

Tate; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Tate seeks an Engagement and Events Officer (Patrons) to support the Patrons programme within the Development department. You will help coordinate events, manage guest lists, and liaise with senior donors to strengthen relationships and secure future support.

You will work closely with the Patrons Events Manager, bringing strong organisational, communication and data-analysis skills to plan curator-led tours, receptions, and trips across Tate venues and external sites.

Qualifications

• Experience of relationship management through events.
• Excellent organisational and administration skills, with ability to juggle competing priorities and deliver to deadlines.
• Confident in communicating with senior members of staff, donors and VIPs through written communication and in person.
• Ability to think and plan both laterally and strategically with a forward-looking and creative approach.
• Experience of producing written briefings for staff participating in events.
• Demonstrable proof-reading skills and excellent attention to detail.
• Ability to work calmly and with discretion, even when working under pressure.
• Experience of working with high level donors or prospects or equivalent, either in an events or fundraising capacity.
• Experience of analysing data and extracting relevant information for reports.
• Confident with Internet-based applications, Office 365 and Windows-based applications including experience of managing customer relationship databases.

Responsibilities

• Support the Engagement & Events Manager, Patrons and wider Patrons team to coordinate the annual patrons events programme, ensuring events reflect patrons' interests and support relationship-building, engagement and future support for Tate.
• Plan and manage events at Tate and at external venues, including curator-led tours, receptions and day trips, ensuring each event is delivered successfully and provides a positive experience for guests.
• Prepare and manage event invitations, guest lists, seating plans and RSVPs for all these events, ensuring accurate information sharing and effective organisation ahead of each event.
• Prepare and circulate event briefings for staff ahead of events, ensuring colleagues have the information they need to deliver events effectively.
• Maintain accurate and up-to-date information on the database (Raiser's Edge), ensuring records are reliable and support effective event management.
• Support with post-event analysis to improve future planning.

Skills

Relationship management

Organisational skills

Communication

Strategic thinking

Briefing writing

Proofreading

Donor relations

Data analysis

CRM data handling

Tools

Raiser's Edge

Office 365

Windows applications

Job description

Tate seeks an Engagement and Events Officer (Patrons) to support the Patrons programme within the Development department. You will help coordinate events, manage guest lists, and liaise with senior donors to strengthen relationships and secure future support.

You will work closely with the Patrons Events Manager, bringing strong organisational, communication and data-analysis skills to plan curator-led tours, receptions, and trips across Tate venues and external sites.