Engagement and Events Officer (Patrons)

Tate Gallery; Greater London; On-site; GBP 49,000 - 58,000; Full time

Job summary

Tate is seeking a proactive Events and Engagement assistant to support planning and delivery of an inspiring Patrons programme, connecting supporters with Tate’s collection, exhibitions, and artists.

You will work with the Patrons Events Manager to manage multiple projects, maintain CRM records, and communicate confidently with donors, VIPs and colleagues while upholding Tate’s inclusive ethos.

Qualifications

• Experience of relationship management through events.
• Excellent organisational and administration skills, with ability to juggle competing priorities and deliver to deadlines.
• Confident in communicating with senior members of staff, donors and VIPs through written communication and in person.
• Ability to think and plan both laterally and strategically with a forward-looking and creative approach.
• Experience of producing written briefings for staff participating in events.
• Demonstrable proofreading skills and excellent attention to detail.
• Ability to work calmly and with discretion, even when under pressure.
• Experience of working with high level donors or prospects or equivalent, either in events or fundraising capacity.
• Experience of analysing data and extracting relevant information for reports.
• Confident with Internet-based applications, Office 365 and Windows-based applications including experience of managing CRM databases and knowledge of data protection law.
• Willingness to work flexibly, including hours outside of normal office hours.
• Ability to work collaboratively within a diverse organisation and treat all colleagues with dignity and respect.
• Champion principles of diversity and inclusion, and the ability to apply and promote these in everything you do at work.
• An interest in and commitment to the work of Tate.

Responsibilities

• Support the Patrons Events Programme at Tate and play a key role in the success of each project.
• Ambitious organiser with impeccable attention to detail to ensure smooth-running projects.
• Liaise with donors, VIPs and senior staff to coordinate communications and logistics.
• Contribute to relationship-building with individuals and organisations through events, trips and stewardship.

Skills

Relationship management

Event coordination

Organisational skills

Communication

CRM databases

Data analysis

Office 365

Data protection

Flexibility

Collaboration

Tools

CRM databases

Office 365

Windows-based applications

Job description

We’re looking for someone to support the planning and delivery of an inspiring programme of events and experiences for Tate Patrons, connecting our supporters with Tate’s collection, exhibitions, artists and curators.

The Engagement and Events team sits within the Development department but works collaboratively across the organisation to deliver a programme of events to support Tate’s fundraising and advocacy objectives. The team delivers a busy and inspiring programme of events, with the aim to build new, and grow existing, relationships with individuals and organisations through events, trips and long-term stewardship.

Working closely with the Patrons Events Manager and the wider team, you will support the Patrons Events Programme at Tate and play a key role in the success of each project. Your impeccable organisational skills will result in a smooth-running projects that strengthen and broaden Tate’s relationships with individuals and organisations.

You will have a proven track record of handling multiple projects at one time and calmly working under pressure and relationship management through events, ideally within an arts environment. You will have an excellent eye for detail, strong written and verbal communication skills and a good grasp of CRM databases and effective contact relationship management.

At Tate we strive for inclusive working practices and spaces that reflect the communities in which we’re located, ensuring opportunities are accessible and all voices are heard to contribute to our future. In this team you will be encouraged to contribute your ideas, realise your potential, and enjoy the experience of working at Tate. We actively encourage applications from underrepresented groups to apply, in particular those from ethnic minorities and disabled candidates.

• Experience of relationship management through events
• Excellent organisational and administration skills, with ability to juggle competing priorities and deliver to deadlines
• Confident in communicating with senior members of staff, donors and VIPs through written communication and in person
• Ability to think and plan both laterally and strategically with a forward-looking and creative approach
• Experience of producing written briefings for staff participating in events
• Demonstrable proof-reading skills and excellent attention to detail
• Ability to work calmly and with discretion, even when working under pressure
• Experience of working with high level donors or prospects or equivalent, either in an events or fundraising capacity
• Experience of analysing data and extracting relevant information for reports
• Confident with Internet-based applications, Office 365 and Windows-based applications including experience of managing customer relationship databases and knowledge of data protection law
• Willingness to work flexibly, including hours outside of normal office hours
• Ability to work collaboratively within a diverse organisation and treat all colleagues with dignity and respect
• Champion principles of diversity and inclusion, and the ability to apply and promote these in everything you do at work
• An interest in and commitment to the work of Tate

£57671 (inclusive of inner London weighting)

£48,896 (inclusive of inner London weighting)