Patient Admin Co-ordinator

NHS Jobs; Leeds; On-site; GBP 21,000 - 27,000; Part time

Job summary

Leeds Teaching Hospital NHS Trust is seeking an Administrative Support post to handle patient treatment pathway administration. You will work with the clinical team, maintain PAS systems, and manage routine reporting to support service needs.

The role requires excellent organisational and communication skills, the ability to work independently, and a positive, proactive approach in a busy hospital environment. Core hours are 8:30 to 15:30, with potential flexibility.

Qualifications

• Excellent organisational skills and ability to work independently or in a team.
• Strong IT skills and knowledge of PAS.
• Excellent communication and proactive attitude.
• Ability to update databases and produce reports.

Responsibilities

• Be the point of contact for administrative issues in a patient pathway.
• Update databases and generate routine reports for the team.
• Assist with waiting lists and attendance information.

Skills

Organisational skills

IT skills

PAS knowledge

Excellent communication

Tools

PAS (Patient Administration System)

Job description

For questions about this job, contact: Name: Donna Nelson Position: Business Support Manager Email: [e-mail] Phone number: 0113 2068925 Shortlisting date: 10/11/2026 Interview date: 19/11/2026

Why you should join our Team

If successful, you will be the point of contact for all administrative issues relating to a patient’s treatment pathway, working alongside the clinical team. The successful candidate will have good IT skills and, ideally, knowledge of the Trust’s patient administration systems (PAS). You will need to have excellent communication skills and enjoy working in a busy, challenging but rewarding environment. You must have a positive approach and be highly motivated to work effectively and efficiently. The department operates Monday to Friday with core hours of 8:30 to 3:30 and ideally this role will cover all 5 days working 4.5 hours each day but there may be opportunities for flexibility.

What you will bring to the role

Excellent organisational skills with the ability to work both independently and as part of a team. Prioritise own workload and, where appropriate, that of the team. Able to effectively manage a variety of tasks with possibly competing deadlines. Highly developed interpersonal skills with the ability to exchange confidential, sensitive or contentious information clearly and effectively at all levels, i.e. patients, relatives, colleagues and other health professionals, within the Trust and externally. An ability to exercise judgement when dealing with enquiries to evaluate the situation and resolve problems within their remit, escalating issues appropriately. To support and sustain the department’s practice with efficient administrative protocols, processes and procedures, in line with service needs. Using and updating databases, producing reports and statistics for the team and wider distribution, on a regular and ad hoc basis eg waiting lists, attendance management information.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients. We are…. Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities: People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here. We reserve the right to close this advert early if we receive a high number of suitable applications.