Pathology Admin & Clerical Site Lead (12mth Fixed Term)

Allscreens Nationwide Ltd; Bedford; On-site; GBP 28,000 - 42,000; Full time

Job summary

Bedfordshire Hospitals NHS Foundation Trust seeks a Pathology Admin & Clerical Site Lead (12mth Fixed Term) to manage the pathology administration service across Bedford site. You will supervise the administration office, central specimen reception and secretarial services, coordinating activities with departmental teams.

You will implement policies, navigate UKAS and regulatory requirements, and provide PA/administration support to pathology departments, while ensuring high-quality patient

Responsibilities

• Oversee day-to-day running of the Pathology Administration Service.
• Line manage staff in Pathology administration, Central Specimen Reception and Secretarial service.
• Coordinate administrative activities with departmental teams.
• Implement policies and procedures to comply with UKAS standards, national and European legislation and regulators.
• Provide PA/Administration support to the Pathology Departments.
• Communicate at all levels with patients, medical colleagues, healthcare professionals, labs and external suppliers.
• Support staff recruitment, development and performance within the department.
• Maintain personnel records including annual leave and sickness records and conduct staff appraisals.
• Record and populate Health Roster for Consultant Pathologists’ annual, study and sick leave.
• Assist with procurement of goods and services for the department.

Job description

Pathology Admin & Clerical Site Lead (12mth Fixed Term)

Company:

Company: Bedfordshire Hospitals NHS Foundation Trust

A Vacancy at Bedfordshire Hospitals NHS Foundation Trust.

The post holder will be responsible for the day to day running of the Pathology Administration Service and ensure that the service provided is that of a high standard. This includes being Line Manager for all staff within the Pathology administration office, Central Specimen Reception and the Secretarial service for the Department.

They will be expected to coordinate administrative activities with the departmental teams. They will be expected to implement policies and procedures, relevant to their grade, that the service is required to comply with; including UKAS standards, national and European legislation and discipline specific regulatory bodies.

The post holder will be responsible for ensuring provision of a comprehensive Pathology Ordering service, including electronic checking of invoices before passing onto the Office Manager for authorisation. They will also be responsible for the provision of PA/Administration support to the Pathology Departments.

The ability to communicate at all levels with patients, medical colleagues, healthcare science professionals, referral laboratories, other NHS professionals both within and outside the Trust and external suppliers and maintain a high standard of service to meet the needs of the patient.

They will have responsibilities for and support staff in the department of employment, including training, development, and performance.

• Act independently to plan, manage and prioritise own time and workload as well as that of the Pathology Office, Central Specimen Reception and Secretarial team.
• To assist with the planning of the rosters for Pathology administration office, Specimen Reception, and Secretarial staff, ensuring that the services provided are of a high standard.
• To ensure that there is a continuation of key services when staff absences occur.
• Liaise with Consultants, junior medical, BMS, technical and administrative Staff (in Pathology); GP’s, Consultants and all levels of staff within the hospital and at other hospitals.
• To assist with the recruitment of new members of staff in accordance with the Trust’s policies.
• To keep up-to-date personnel records for those staff that are under their management to include annual leave, sickness records and to carry annual staff appraisals.
• To record and populate Health Roster for Consultant Pathologists’ annual, study and sick leave.
• To assist with the procurement of goods and services for the department.

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Our values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarise yourself with all requirements of the job

To oversee the running of an efficient administrative service on the Bedford site. See main duties and attached JD

Bedfordshire Hospitals NHS Foundation Trust

Bedfordshire Hospitals NHS Foundation Trust

Bedfordshire Hospitals NHS Foundation Trust