Pastoral Administrator/Cover Supervisor

Nishkam High School Birmingham; Birmingham; On-site; GBP 21,000 - 25,000; Full time

Job summary

Nishkam High School Birmingham is seeking a dedicated individual to provide high-quality pastoral and administrative support across the school. You will work closely with the Senior Leadership Team, pastoral leaders and external agencies to ensure pupil welfare, safeguarding and smooth administrative operations.

The role focuses on promoting positive behaviour, attendance and wellbeing, while managing records, reports and school systems to support pupils’ academic, social and emotional thriving.

Qualifications

• Provide high-quality pastoral and administrative support across the school.
• Support pupil welfare, attendance, safeguarding processes and wider school administration.
• Collaborate with Senior Leadership Team, pastoral leaders and external agencies.

Responsibilities

• Work with SLT and pastoral staff to provide effective pastoral support for pupils.
• Promote high standards of behaviour, attendance and conduct across the school.
• Support monitoring and administration of behaviour systems, including detentions, rewards and sanctions.
• Assist with coordination of interventions for pupils experiencing behavioural, attendance or wellbeing concerns.
• Meet with parents, carers and external agencies where appropriate.
• Support administration of attendance, behaviour and safeguarding systems.
• Assist with management of ParentPay and other school systems.
• Support marketing, reprographics and school publications where appropriate.

Skills

Pastoral support

Administrative duties

Teamwork

Tools

ParentPay

School databases

Office suite

Job description

Nishkam Schools are Sikh schools with a multi faith ethos, taking a distinctive approach to faith-based education. As a high performing multi academy trust serving communities across five cities, our work is grounded in a virtues led model shaped by compassion, humility, service, contentment, optimism, trust and forgiveness. These virtues are lived daily through our teaching, leadership and relationships.

We support pupils to explore the divine context of humanity and learn from the wisdom of different faith traditions, encouraging them to recognise their capacity to do good unconditionally. We are equally committed to supporting both pupils and staff in developing their own religious, spiritual or human identity, approaching this work with humility, reflection and a spirit of service.

Job Purpose

To provide high-quality pastoral and administrative support across the school, contributing to the smooth operation of pastoral systems and helping to ensure that pupils are safe, supported and able to thrive academically, socially and emotionally. The postholder will work closely with the Senior Leadership Team, pastoral leaders, teaching staff and external agencies to support pupil welfare, attendance, behaviour, safeguarding processes and wider school administration.

Main Duties

Pastoral Support

• Work closely with the Senior Leadership Team and pastoral staff to provide effective pastoral support for pupils.
• Promote high standards of behaviour, attendance, punctuality and conduct across the school.
• Support the monitoring and administration of behaviour systems, including detentions, rewards and sanctions.
• Assist with the coordination of interventions for pupils experiencing behavioural, attendance or wellbeing concerns.
• Meet with parents, carers and external agencies where appropriate.
• Support the school’s approach to behaviour management through positive relationships and the consistent application of school systems.
• Promote positive attitudes, ambition and high expectations amongst pupils.
• Contribute to the delivery of assemblies, tutorial activities and wider PSHE/SMSC/Faith and Virtues provision.
• Supervise pupils before school, during break and lunch times and after school as directed.
• Accompany groups of pupils on educational visits and extra-curricular activities where required.

Administrative Responsibilities

• Manage pastoral records, information and data accurately and confidentially.
• Produce reports and collate information to support pastoral monitoring and intervention.
• Organise meetings, appointments and pastoral documentation.
• Respond to telephone calls, emails and correspondence professionally.
• Maintain and update school databases and pupil records.
• Support the administration of attendance, behaviour and safeguarding systems.
• Assist with the management of ParentPay and other school systems where required.
• Support marketing, reprographics and school publications where appropriate.
• Ensure office supplies and resources are maintained and organised.
• Work collaboratively with administrative and reception staff to support the efficient running of the school.

Pupil Supervision and Cover

• Supervise classes in the short-term absence of a teacher.
• Support examination processes through invigilation and administrative support.
• Assist in maintaining a calm, purposeful and safe learning environment.

Team Work and Wider Contribution

• Contribute to the wider life of the school community by leading or supporting extracurricular clubs, school trips, and community events.
• Work collaboratively with colleagues to support the wider life of the school.
• Contribute positively to the school’s virtues-led ethos and culture.
• Undertake any reasonable duties directed by the Headteacher or Senior Leadership Team commensurate with the role.