Part-Time Team Admin & Operations Coordinator

Recruitment Services UK; Cottingham; On-site; GBP 15,000 - 21,000; Part time

Job summary

Yorkshire Accountancy in Cottingham is seeking a Team Administration Assistant to provide practical administrative support across our practice. The role focuses on day-to-day tasks that keep client work moving and our records up to date.

You will assist the accounts, tax, bookkeeping and payroll teams. This is an office-based, part-time role requiring organisation, initiative and reliability, with a friendly approach to colleagues and clients.

Hours are 15-20 per week, Monday to Friday.

Qualifications

• Previous office or administrative experience is useful.
• Organised and able to manage multiple tasks.
• Friendly, approachable and confident speaking to people.

Responsibilities

• Logging new accounts jobs and other work onto our systems.
• Keeping job records and internal systems up to date.
• Chasing clients for accounting records and other information.
• Chasing signed accounts and Companies House documents, including confirmation statements.
• Assisting with monthly accounts and bookkeeping job updates.
• Maintaining and organising electronic client records and folders.
• Processing changes to client details.
• Sending clients copies of documents and information when requested.
• Assisting with administrative data entry relating to Making Tax Digital.
• Logging Self Assessment checklists and information returned by clients.
• Scanning and saving tax working papers and client documents.
• Sending copies of SA302s, previous tax returns and other documents requested by clients.
• Providing general administrative support to the tax team, particularly during busy periods.
• Assisting with monthly reviews of client fixed fees.
• Assisting with quarterly reviews of bookkeeping and payroll fixed fees.
• Sorting, scanning and processing incoming post.
• Maintaining electronic post folders and filing.
• Scanning, saving and organising client documents.
• Providing administrative cover when other members of the team are absent.
• Taking ownership of agreed recurring administrative tasks and making sure they are completed on time.
• Assisting with routine credit control.
• Monitoring outstanding client balances.
• Sending agreed payment reminders.
• Following up outstanding amounts where required.
• Keeping credit control records up to date.

Skills

Organised

Proactive

Reliable

Communication

Attention to detail

Team player

Computer literacy

Job description

Yorkshire Accountancy in Cottingham is seeking a Team Administration Assistant to provide practical administrative support across our practice. The role focuses on day-to-day tasks that keep client work moving and our records up to date.

You will assist the accounts, tax, bookkeeping and payroll teams. This is an office-based, part-time role requiring organisation, initiative and reliability, with a friendly approach to colleagues and clients.

Hours are 15-20 per week, Monday to Friday.