Part-time Shipping and Contracts Support Executive

theSales.Network Inc.; Greater Manchester; On-site; GBP 30,000 - 38,000; Part time

Job summary

A leading company is seeking a Part-time Shipping and Contracts Support Executive to join their team near Reading. This role involves managing contracts, liaising with customers and suppliers, and handling various office administration tasks. The position offers flexible part-time hours and a competitive salary up to £38k pro rata.

Qualifications

• Experience in handling contracts from receipt to completion.
• Strong communication skills for customer and supplier liaison.

Responsibilities

• Manage contracts, including planning and logistics for orders.
• Maintain communication with customers and suppliers for order progression.
• Prepare dispatch documentation and obtain freight quotes.

Skills

Contract Management

Customer Liaison

Office Administration

Job description

My client is looking to recruit a Part-time Shipping and Contracts Support Executive to join its small team based near Reading.

Role Details

Position: Part-time Shipping and Contracts Support Executive

Location: Hurst, Near Reading

Salary: Up to £38k pro rata

Hours: Part-time, 28 hours per week, flexible

Responsibilities

The role involves a wide range of commercial and office-based activities, primarily supporting the Shipping & Contracts Manager, Overseas Offices, and occasionally the CEO. Key duties include:

• Handling Contracts: Managing contracts from receipt to completion, including management, planning, scheduling, and logistics for all orders such as supply, commissioning, and site visits.
• Customer Contracts: Reviewing and accepting terms and conditions, payment terms, delivery dates, technical specifications, incoterms, penalty clauses, and raising order confirmations.
• Purchase Orders: Raising purchase orders with suppliers, including terms, conditions, and delivery details.
• Computer Records: Entering orders into the system, producing reports, updating records, and monitoring order progress to meet profit forecasts.
• Customer & Supplier Liaison: Maintaining regular communication to ensure timely order progression, issuing invoices, approving drawings, and coordinating shipments to optimize costs.
• Letters of Credit: Reviewing terms, drafting documents, and ensuring timely presentation to banks.
• Shipping & Logistics: Preparing dispatch documentation, obtaining freight quotes, and coordinating shipment details.
• Supplier Quality & Technical Documentation: Collecting certificates and sending them to clients post-payment.
• SPIRE Applications: Raising applications as needed in the government portal.
• General Office Admin: Archiving files and completing online training promptly.