Executive Support Officer

Great Places Housing Association; Greater Manchester; On-site; GBP 31,000 - 36,000; Part time

Job summary

A leading housing association seeks an Executive Support Officer to provide confidential administrative support to the Executive Team. The role involves diary management, meeting coordination, and communication with stakeholders. The ideal candidate will have corporate support experience and excellent Microsoft Office skills. This part-time position offers a flexible working environment, competitive salary, and various benefits including pension contributions and annual leave.

Benefits

Pension DC scheme

Healthcare savings

26 days annual leave

Hybrid working

Professional fees covered

Discounts on high street and gym memberships

Wellbeing initiatives

Qualifications

• Experience in corporate support, including minute taking and meeting management.
• Ability to work flexibly under pressure with conflicting deadlines.

Responsibilities

• Provide confidential administrative support to the Executive Team.
• Attend meetings, take accurate notes and manage action monitors.
• Act as a key contact for the Executive and Directors.

Skills

Microsoft Office

Tact

Diplomacy

Discretion

Job description

Executive Support Officer

Salary£31,192 (FTE)

LocationDidsbury, Manchester

Part time contract (21 hours per week)

12 month Fixed Term Contract

Ideally, we’re looking for someone to work Monday to Wednesday, but we’re open to discussing alternative arrangements.

Interview date - 27th May 2025

You’ll provide effective and confidential support to the Executive Team; Directors and wider Senior Leadership Team.

What you’ll be doing

Providing confidential administrative support as necessary, including diary management, typing meeting and agenda management.

Attending meetings and taking accurate notes and minutes, maintaining decisions monitors and action monitors as required, ensuring that they are dispatched to agreed deadlines after the meeting and are followed up and reported on in a timely manner.

Carrying out additional administrative duties, including but not limited to, compiling documentation, obtaining signatures, invoice processing via ebis, completing team credit card reconciliations, makingtravel bookings and processing expense claims.

Acting as a key point of contact for the Executive and Directors, triaging enquiries and providing initial responses; escalating issues and complaints and responding as required to ensure the effective flow of information to internal and external stakeholders.

What you’ll need

• Experience of working in a corporate support environment, including carrying out duties including minute taking and meeting management.

• Excellent use of the full range of Microsoft Office

• Ability to work flexibly and to complete tasks in an accurate and timely manner when working under pressure and with conflicting deadlines.

• Ability to work as part of a team as well as on own initiative

• Ability to work with a high level of tact, diplomacy and discretion when working with sensitive information.

What we need from you

• A commitment to understand the challenges and opportunities that exist in the communities in which we work. We particularly value lived experience in social housing

• A passion to advocate on behalf of people and communities

• A commitment to work in partnership with others for the benefit of Great Places

• A commitment to continuous learning and improvement

• Ability to work flexibly and when needed to ensure service continuity

• An ability to work in uncertainty.

• To be professional and work with integrity, inclusivity and respect for diversity

What we give you in return for your hard work and commitment

• Pension ¦ DC scheme (up to 10% contribution from both colleagues and Great Places)

• WPA ¦ Healthcare auto enrolled at no contribution level with £1250 of savings available - option to increase & add family members

• Annual leave ¦ Start at 26 days annual leave, increasing up to 30 days + Bank Holidays

• Greater Working ¦ We offer hybrid and flexible working

• Professional fees ¦?The business pays the cost of one professional membership fee for each colleague

• The Market Place ¦ high street, restaurant & supermarket discounts, gym memberships, cycle to work, smart tech loans and much more

• Health and wellbeing initiatives ¦?Our colleagues enjoy wellbeing campaigns throughout the year, with activities designed around our four pillars of wellbeing, these include career wellbeing, mental wellbeing, physical wellbeing and financial wellbeing