Part-Time Office & Finance Coordinator

Confidential; City of Edinburgh; On-site; GBP 27,000 - 30,000; Part time

Benefits offered by this job

Pension scheme

Private healthcare

Life assurance

Annual bonus

Job summary

Gondolin Land and Water Ltd in Edinburgh is seeking an Office Administrator / Finance Assistant to join a growing environmental consultancy. This part-time role covers 22.5 hours weekly, with a salary between £27,000 and £30,000 FTE, dependent on experience.

The position involves office management alongside finance tasks, including invoicing, payroll assistance and VAT preparation. Flexibility around hours and a negotiable start date are provided.

Qualifications

• Previous experience in office administration and/or finance assistance.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities, work independently and use your own initiative.
• Friendly, professional and approachable with excellent communication skills.
• Strong IT skills: Word, Excel, PowerPoint, Outlook and Teams.
• Good understanding of GDPR and data protection.
• Ability to work accurately and confidentially with financial and employee information.
• Fluent English communication skills and the right to work in the UK.

Responsibilities

• Manage day-to-day office administration, including maintenance, repairs, supplies, orders and deliveries.
• Handle incoming calls, emails and post while liaising with suppliers, contractors and service providers.
• Prepare and process invoices and payments, complete daily bank reconciliations and support VAT return preparation.
• Assist with payroll, HR administration, onboarding, training records and general company documentation.
• Provide wider administrative and financial support to the Operations Director and team, including document preparation, proofreading, supplier questionnaires and Health & Safety checks.

Skills

Office administration

Finance assistance

Organisational skills

Attention to detail

Multitasking

Independent working

Communication skills

MS Office

GDPR knowledge

Confidentiality

English fluency

Tools

QuickBooks

Job description

Gondolin Land and Water Ltd in Edinburgh is seeking an Office Administrator / Finance Assistant to join a growing environmental consultancy. This part-time role covers 22.5 hours weekly, with a salary between £27,000 and £30,000 FTE, dependent on experience.

The position involves office management alongside finance tasks, including invoicing, payroll assistance and VAT preparation. Flexibility around hours and a negotiable start date are provided.