Office Administrator / Finance Assistant

Confidential; City of Edinburgh; On-site; GBP 27,000 - 30,000; Part time

Benefits offered by this job

Pension scheme

Private healthcare

Life assurance

Annual bonus

Job summary

Gondolin Land and Water Ltd in Edinburgh is seeking an Office Administrator / Finance Assistant to join a growing environmental consultancy. This part-time role covers 22.5 hours weekly, with a salary between £27,000 and £30,000 FTE, dependent on experience.

The position involves office management alongside finance tasks, including invoicing, payroll assistance and VAT preparation. Flexibility around hours and a negotiable start date are provided.

Qualifications

• Previous experience in office administration and/or finance assistance.
• Strong organisational skills and attention to detail.
• Ability to manage multiple priorities, work independently and use your own initiative.
• Friendly, professional and approachable with excellent communication skills.
• Strong IT skills: Word, Excel, PowerPoint, Outlook and Teams.
• Good understanding of GDPR and data protection.
• Ability to work accurately and confidentially with financial and employee information.
• Fluent English communication skills and the right to work in the UK.

Responsibilities

• Manage day-to-day office administration, including maintenance, repairs, supplies, orders and deliveries.
• Handle incoming calls, emails and post while liaising with suppliers, contractors and service providers.
• Prepare and process invoices and payments, complete daily bank reconciliations and support VAT return preparation.
• Assist with payroll, HR administration, onboarding, training records and general company documentation.
• Provide wider administrative and financial support to the Operations Director and team, including document preparation, proofreading, supplier questionnaires and Health & Safety checks.

Skills

Office administration

Finance assistance

Organisational skills

Attention to detail

Multitasking

Independent working

Communication skills

MS Office

GDPR knowledge

Confidentiality

English fluency

Tools

QuickBooks

Job description

Office Administrator / Finance Assistant

Location: Edinburgh, EH6 5 AA
Salary: £27,000 £30,000 FTE, dependent on experience
Hours: 22.5 hours per week, part-time
Working Pattern: To include Monday and Friday, with flexibility around the remaining hours
Start Date: Negotiable, ideally as soon as possible

About the Company

Gondolin Land and Water Ltd is an established environmental and civil engineering consultancy based in Edinburgh, working across a diverse range of sectors including residential, onshore renewable energy, commercial, rural tourism and recreation, mining and minerals, and retail, industrial and manufacturing.

Since being established in 2021, the business has gone from strength to strength and, as the team continues to grow, we are now looking for an enthusiastic, organised and proactive Office Administrator / Finance Assistant to join the team.

This is a varied role that would suit someone who enjoys being at the heart of a business, thrives on organisation and is confident balancing day-to-day office management with finance administration.

The Role

You will play an important role in supporting the smooth running of the office while providing key finance and administrative support to the wider team and Operations Director.

The role offers plenty of variety, with responsibilities ranging from managing office supplies, suppliers and general administration through to processing invoices and payments, completing bank reconciliations, supporting payroll and assisting with VAT returns.

You will need to be highly organised, commercially aware and comfortable working independently, while also being approachable and collaborative as part of a growing team.

Key Responsibilities

• Manage day-to-day office administration, including maintenance, repairs, supplies, orders and deliveries.
• Handle incoming calls, emails and post while liaising with suppliers, contractors and service providers.
• Prepare and process invoices and payments, complete daily bank reconciliations and support VAT return preparation.
• Assist with payroll, HR administration, onboarding, training records and general company documentation.
• Provide wider administrative and financial support to the Operations Director and team, including document preparation, proofreading, supplier questionnaires and Health & Safety checks.

About You

We're looking for someone who is organised, proactive and enjoys working across a varied range of responsibilities.

What you will bring

• Previous experience in office administration and/or finance assistance.
• Strong organisational skills and excellent attention to detail.
• The ability to manage multiple priorities, work independently and use your own initiative.
• A friendly, professional and approachable manner, with excellent communication skills.
• Strong IT skills, including Microsoft Word, Excel, PowerPoint, Outlook and Teams.
• A good understanding of GDPR and data protection.
• The ability to work accurately and confidentially with financial and employee information.
• Fluent English communication skills and the right to work in the UK.

Desirable

• Experience using accounting software, particularly QuickBooks.
• Previous experience within an engineering, environmental or consultancy environment.

What You'll Receive

• £27,000 £30,000 FTE, dependent on relevant experience.
• 35 days' annual leave plus 9 public holidays, pro rata.
• Employer pension scheme.
• Employer life assurance.
• Private healthcare.
• Annual bonus dependent on company performance.
• Salary reviews every six months.
• Company-funded team-building events and excursions.
• Potential overtime opportunities, subject to business requirements.
• Flexibility for occasional home working by agreement.

Please Note: The chosen candidate would be expected to complete a 4-month probation period. Upon successful completion of this, our successful employee would be enrolled onto the various employer schemes.

Why Join Gondolin

This is an excellent opportunity to join a growing consultancy where no two days will be the same. You'll have the opportunity to make a genuine contribution across both the operational and financial sides of the business, while developing your skills within a supportive and expanding team.

If you're an organised, detail-focused administrator with finance experience who enjoys variety and wants to play an important role within a growing business, we'd love to hear from you.

No agencies please.