Part-Time Front Desk Coordinator - Welcoming & Organized

Apply now!; Colchester; On-site; GBP 12,000 - 19,000; Part time

Benefits offered by this job

Disability Confident

Job summary

Penguin Random House UK at our Frating site is seeking a friendly Receptionist to create a welcoming, professional front of house. This part-time role (20 hours per week across three days) supports visitors, colleagues and contractors and helps run day-to-day activities on site.

You’ll handle meeting room coordination, courier logistics, site communications and reception administration, ensuring health, safety and security procedures are followed at all times.

Qualifications

• Strong communication and interpersonal skills required.
• Good organisational skills and the ability to manage a varied workload.
• Reliable, proactive approach and initiative.
• Attention to detail to keep Reception welcoming and organised.

Responsibilities

• Greeting visitors, including VIPs, and ensuring health and safety procedures are followed.
• Complete daily meeting room checks and prepare rooms for use.
• Manage and schedule on-site meeting rooms as requested.
• Keep Reception tidy and arrange book displays.
• Liaise with Security Gatehouse and use tannoy system as required.
• Send site communications and traffic updates.
• Handle reception post and courier deliveries.
• Book taxis and coordinate travel arrangements.
• Coordinate with cleaning contractor and respond to spillages.
• Act as first point of contact for colleagues and visitors about Penguin Random House and Frating site.
• Ensure Reception is covered during working hours and support holiday/sickness cover as needed.
• Laminating signage and provide day-to-day Reception administration.

Skills

Communication

Interpersonal skills

Organisational skills

Attention to detail

Proactive approach

Office systems & email

Job description

Penguin Random House UK at our Frating site is seeking a friendly Receptionist to create a welcoming, professional front of house. This part-time role (20 hours per week across three days) supports visitors, colleagues and contractors and helps run day-to-day activities on site.

You’ll handle meeting room coordination, courier logistics, site communications and reception administration, ensuring health, safety and security procedures are followed at all times.