Part-time Fleet Administrator (3 Days)

Bauer Media Outdoor; Woking; Hybrid; GBP 20,000 - 33,000; Full time

Benefits offered by this job

Salary £32,500 FTE

Flexible working

25 days pro-rata annual leave

Company Pension

Healthcare

Life Insurance

Cycle to work

Job summary

Bauer Media Outdoor is seeking a detail-oriented Fleet Administrator to support our evolving fleet across the UK. This role focuses on day-to-day fleet administration and contributes to the transition toward Carbon Net Zero, working with internal teams and suppliers to ensure efficient operations.

You will collaborate with stakeholders, manage driver licence checks, fuel cards, parking penalties, and liaison with lease companies, while supporting cost-saving initiatives and fleet performance

Qualifications

• Prior experience in fleet administration.
• Strong attention to detail and ability to meet deadlines.
• Proficiency with Microsoft Office, especially Excel.
• Experience with Fleet systems (Desirable).

Responsibilities

• Support day-to-day fleet administration tasks.
• Maintain fleet master database and reconcile invoices.
• Prepare monthly KPI reports and allocate fleet costs.
• Assist in prosecution notices, parking penalties, and traffic contraventions.
• Support the fleet's transition to Electric vehicles.
• Collaborate with internal and external stakeholders and suppliers.

Skills

Prior experience in fleet admin

Attention to detail

Microsoft Office proficiency

Excel

Communication skills

Fleet liaison

Tools

Fleet systems

Job description

Bauer Media Outdoor is one of the UK's leading Out of Home media owners and infrastructure companies, with more than 33,000 advertising sites in our portfolio. Our talented team of over 600+ people work in 14 locations across the country, creating and delivering some of the most memorable advertising campaigns in the UK.

We are committed to providingaPlatform for Brands and a Platform for Good. We're transforming our estate and practices. We're building a sustainable business that benefits our many public, partners, and advertiser stakeholders through the provision of ad-funded social infrastructure, digital innovation, and proactive efforts that benefit society.

The Bauer Media Outdoor Way helps us deliver more impact for advertisers, with more value for communities, and less impact on our planet.

About the Role

We are looking for a detail-oriented Fleet Administrator to support our evolving fleet.

This role will focus on the day-to-day administration of the fleet that supports Bauer Media Outdoor across the UK. Alongside the standard fleet administration duties, you will also play an important role in supporting the fleet’s transition towards Carbon Net Zero.

You will work as part of the Fleet team, supporting our fleet operations across the UK. You'll work closely with a range of internal and external stakeholders, as well as suppliers, to ensure the fleet is managed efficiently and effectively.

What you'll be doing..

• Work closely with internal stakeholders across the Ops delivery teams
• Administration of driver licence checking, fuel cards, congestion charge, dart charge and lease company liaison
• Administration of fleet master database
• Invoice reconciliation and allocation of fleet costs
• Monthly KPI preparation
• Administration of prosecution notices, parking penalties and traffic contraventions received
• Support the fleet transition to Electric vehicles
• Assist in tracking cost savings initiatives, fleet performance metrics and process and automation opportunities

Who are you?

• Prior experience in fleet administration
• Strong attention to detail and ability to work to deadlines
• Microsoft Office proficiency, especially Excel
• Experience with Fleet systems (Desirable)
• Confident communication and relationship skills - internal and external

What's in it for you?

We're part of the Bauer Media Group, a multi-business, family-owned company that entertains, serves, and inspires over 200 million people. At Bauer Media Outdoor, we're a mix of different people from different backgrounds, who come together every day to drive our business forward and create a culture that we're so proud of. We're a great place to do great work, for all.

• Salary of £32,500 FTE, pro rata to £19,500 for 3 days per week
• Participation in our Core Bonus Plan
• Flexible working (this generally looks like 2 days in our offices and 1 days at home)
• 25 days Pro-rata' annual leave inc. bank holidays
• 2 paid volunteering days each year to support a charity or because that matters to you
• Company Pension Scheme matched at 5% or 8%
• Healthcare Cash Plan
• Life Insurance and group income protection scheme
• Cycle to work scheme
• Travel/Season ticket loans and a whole host of discounts across 100s of retailers

At Bauer Media Outdoor, we are committed to treating everyone with fairness and respect, regardless of their race, gender, age, ethnicity, background, sexual orientation, disability, or any other differences. We work hard to foster an inclusive environment, a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If you're interested in joining us to shape the future of out-of-home media, we'd love to hear from you.