Part time Fleet Administrator

Allscreens Nationwide Ltd; Wolverhampton; On-site; GBP 21,000 - 28,000; Full time

Job summary

Allscreens Nationwide Ltd is seeking an administrative and operational support specialist to aid the transport team. You will manage vehicle records, schedule routine servicing, and coordinate with local garages to minimise downtime.

This role involves maintaining compliance documents, collecting accident reports and insurance details, processing invoices, and generating regular cost reports for the Transport Manager.

Responsibilities

• Vehicle Maintenance: Schedule routine servicing, MOTs, and repairs with local garages and workshops.
• Compliance & Records: Track vehicle tax, insurance documents, and defect logs in the fleet database.
• Incident Management: Support the Transport Manager by collecting accident reports, dashcam footage, and insurance claim details and liaising with our insurance to provide necessary documentation
• Administrative Support: Process invoices, manage fuel card logs, and ensure driving licences and CPC expiry dates are logged and recorded and highlighted to the Transport Manager before they are due to expire.
• Ensure driver medicals are completed timely reminding the driver and Transport Manager of expiry dates
• Support the Transport Manager with monitoring fuel usage and maintenance costs and provide regular reports to highlight excessive costs.
• Any other duties that may be required from time to time in line with business requirements
• Check daily truck and trailer inspections through the RHA App and report any issues to the Transport Manager

Job description

Salary: Salary review after successful probationary period

To provide administrative and operational support to the transport team by keeping vehicle records accurate, tracking compliance, and coordinating routine services to reduce downtime.

Key Responsibilities

Vehicle Maintenance: Schedule routine servicing, MOTs, and repairs with local garages and workshops.

Compliance & Records: Track vehicle tax, insurance documents, and defect logs in the fleet database.

Incident Management: Support the Transport Manager by collecting accident reports, dashcam footage, and insurance claim details and liaising with our insurance to provide necessary documentation

Administrative Support: Process invoices, manage fuel card logs, and ensure driving licences and CPC expiry dates are logged and recorded and highlighted to the Transport Manager before they are due to expire.

Ensure driver medicals are completed timely reminding the driver and Transport Manager of expiry dates

Support the Transport Manager with monitoring fuel usage and maintenance costs and provide regular reports to highlight excessive costs.

Any other duties that may be required from time to time in line with business requirements

Check daily truck and trailer inspections through the RHA App and report any issues to the Transport Manager