Facilities Coordinator - Part-Time, Head Office & Branches

Acorn by Synergie; Catsash; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

33 days' holiday pro-rata

Birthday off and You Day

Employee Assistance Programme (EAP)

Company pension scheme

Life assurance from day one

Friendly and supportive working env.

Paid time off to support the local社区

Job summary

Acorn by Synergie is seeking a part-time Facilities Co-ordinator for our Head Office in Newport. You will coordinate facilities across our branch network, acting as the central point for maintenance, safety and landlord liaison. The role requires multitasking, strong IT skills and a proactive approach.

Join a Compliance-led team to ensure safe, compliant and professional working environments. 24 hours per week across 3–4 days, with a supportive and friendly culture and firm emphasis on service

Qualifications

• Experience in facilities, office management or similar role.
• Good understanding of health and safety laws and regulations.
• Excellent organisational and administrative skills.
• Strong communication and relationship-building abilities.
• Ability to manage multiple priorities and work independently.
• Proactive, practical and solutions-focused approach.
• Good IT skills, including Microsoft Office applications.
• Attention to detail and commitment to excellent service.

Responsibilities

• Manage Head Office reception and provide a professional first impression for visitors.
• Coordinate facilities maintenance and repairs across multiple office locations.
• Liaise with contractors, suppliers, landlords, and service providers.
• Manage facilities-related enquiries and requests.
• Arrange planned maintenance and monitor completion of works.
• Support office moves, workplace improvements, and office set-up activities.
• Maintain facilities records, documentation, and supplier information.
• Assist with health and safety compliance requirements.
• Monitor facilities expenditure and process supplier invoices where required.
• Build effective relationships with colleagues across the business.

Skills

Facilities/Office management

Health and safety knowledge

Organisational skills

Communication skills

Independent working

MS Office (IT skills)

Tools

Microsoft Office

Job description

Acorn by Synergie is seeking a part-time Facilities Co-ordinator for our Head Office in Newport. You will coordinate facilities across our branch network, acting as the central point for maintenance, safety and landlord liaison. The role requires multitasking, strong IT skills and a proactive approach.

Join a Compliance-led team to ensure safe, compliant and professional working environments. 24 hours per week across 3–4 days, with a supportive and friendly culture and firm emphasis on service