Facilities Co-ordinator

Acorn by Synergie; Newport; On-site; GBP 16,000 - 26,000; Part time

Benefits offered by this job

33 days holiday pro-rata

Birthday day off

Employee Assistance Programme (EAP)

Pension scheme

Life assurance

Job summary

Acorn by Synergie in Newport is seeking a part-time Facilities Co-ordinator to join our Compliance team. The role is 24 hours per week across 3 or 4 days and involves coordinating facilities across our Head Office and branch network, keeping environments safe, compliant and professional.

You will act as the central point of contact for facilities matters, work with suppliers and landlords, manage receptions, maintenance schedules, and help with office moves and records while delivering excellent

Qualifications

• Previous experience in facilities, office management, or a similar role.
• Good understanding of health and safety laws and regulations.
• Excellent organisational and administrative skills.
• Strong communication and relationship-building abilities.
• Ability to manage multiple priorities and work independently.
• A proactive, practical, and solutions-focused approach.
• Good IT skills, including Microsoft Office.
• Good attention to detail and delivering excellent service.
• Willing to work 24 hours per week across 3 or 4 days.

Responsibilities

• Manage Head Office reception and provide a professional first impression for visitors.
• Co-ordinate facilities maintenance and repairs across multiple office locations.
• Liaise with contractors, suppliers, landlords, and service providers.
• Manage facilities-related enquiries and requests.
• Arrange planned maintenance and monitor completion of works.
• Support office moves, workplace improvements, and office set-up activities.
• Maintain facilities records, documentation, and supplier information.
• Assist with health and safety compliance requirements.
• Monitor facilities expenditure and process supplier invoices where required.
• Build effective relationships with colleagues across the business.

Skills

Facilities management

Office administration

Health & safety

Communication skills

Multitasking

IT skills

Tools

Microsoft Office

Job description

At Acorn by Synergie, we're committed to providing safe, professional, and welcoming workplaces for our colleagues and visitors. We're looking for an organised and proactive part-time Facilities Co-ordinator to join our team at our Head Office in Newport.

Working as part of our Compliance team, you'll coordinate facilities management activities across our branch network and Head Office, helping to maintain safe, compliant, and professional working environments. You'll be the central point of contact for a wide range of facilities-related matters, working closely with colleagues, suppliers, contractors, and landlords to keep our offices running smoothly.

Key Responsibilities

• Manage Head Office reception and provide a professional first impression for visitors.
• Co-ordinate facilities maintenance and repairs across multiple office locations.
• Liaise with contractors, suppliers, landlords, and service providers.
• Manage facilities-related enquiries and requests.
• Arrange planned maintenance and monitor completion of works.
• Support office moves, workplace improvements, and office set-up activities.
• Maintain facilities records, documentation, and supplier information.
• Assist with health and safety compliance requirements.
• Monitor facilities expenditure and process supplier invoices where required.
• Build effective relationships with colleagues across the business.

What We're Looking For

• Previous experience in facilities, office management, or a similar role.
• Good understanding of health & safety laws and regulations.
• Excellent organisational and administrative skills.
• Strong communication and relationship-building abilities.
• Ability to manage multiple priorities and work independently.
• A proactive, practical, and solutions-focused approach.
• Good IT skills, including Microsoft Office applications.
• Good attention to detail and a commitment to delivering excellent service.
• Someone willing and able to work 24 hours per week across 3 or 4 days.

Why Join Acorn by Synergie?

Benefits include:

• Minimum 33 days' holiday pro-rata.
• Your birthday off and a You Day.
• Employee Assistance Programme (EAP).
• Company pension scheme.
• Life assurance from day one.
• Friendly and supportive working environment.
• Paid time off to support the local community.

Acorn by Synergie acts as an employment agency for permanent recruitment