Part Time Export Administrator

Travis Talent Ltd; Aston; On-site; GBP 18,000 - 22,000; Part time

Job summary

Travis Talent Ltd is recruiting on behalf of a Sheffield-based client for a PT Commercial Export & Import Administrator.

This role suits an organised, detail-focused administrator with experience in international shipping, export documentation and customer order coordination.

You will coordinate shipments, prepare invoices and declarations, liaise with freight forwarders and keep customers informed from processing to delivery. Salary £20,000 for 25 hours per week.

Qualifications

• Experience in export administration, logistics or order processing.
• Strong understanding of export documentation and shipping procedures.
• Experience with freight forwarders and shipping platforms.
• Excellent attention to detail and methodical paperwork.
• Strong organisational skills and clear communication.

Responsibilities

• Coordinating export and import shipments, including freight bookings and customs requirements.
• Preparing and checking commercial invoices, packing lists and customs declarations.
• Liaising with freight forwarders and external partners to arrange deliveries.
• Tracking shipments and keeping customers and colleagues informed of delivery progress.
• Supporting customer enquiries and order processing.
• Maintaining accurate order, shipment and customer records in internal systems.
• Ensuring documentation meets customer requirements and trade regulations.
• Maintaining clear records to support audits and document traceability.
• Working across internal teams to meet delivery deadlines.
• Identifying opportunities to improve administration and shipment coordination.

Skills

Export documentation

Logistics

Order processing

MS Office

Communication

Organization

Tools

Shipping platforms

ERP systems

Job description

PT Commercial Export & Import Administrator

Hours: Part-time (flexible)

Renumeration: £20,000 for 25-hours per week

Location: Sheffield

Travis Talent is recruiting on behalf of a Sheffield-based client for a Commercial Export & Import Administrator.

This opportunity would suit an organised, detail-focused administrator with experience in international shipping, export documentation and customer order coordination.

Working closely with colleagues, customers and freight partners, you will help ensure orders move smoothly from processing through to delivery, with accurate paperwork and clear communication throughout.

The role

Your responsibilities will include:

• Coordinating export and import shipments, including freight bookings, shipping documentation and customs requirements.
• Preparing and checking commercial invoices, packing lists and customs declarations.
• Liaising with freight forwarders and external partners to arrange deliveries and resolve shipping queries.
• Tracking shipments and keeping customers and colleagues informed of delivery progress.
• Supporting customer enquiries and order processing.
• Maintaining accurate order, shipment and customer records within internal systems.
• Ensuring documentation meets customer requirements and relevant international trade regulations.
• Maintaining clear records to support audits and document traceability.
• Working across internal teams to meet delivery deadlines.
• Identifying opportunities to improve administration processes and shipment coordination.

About you

We’re looking for someone who brings:

• Experience in export administration, logistics or order processing.
• A strong understanding of export documentation, shipping procedures and international trade requirements.
• Experience working with freight forwarders and shipping platforms.
• Excellent attention to detail and a methodical approach to paperwork.
• Strong organisational skills and the ability to manage competing priorities.
• Clear, professional communication skills.
• Confidence using Microsoft Office.

Experience with ERP systems, import procedures or quality-controlled processes would also be beneficial.

You will take ownership of your work, follow tasks through to completion and enjoy working collaboratively to deliver a reliable service to customers.