Part-Time Executive Assistant & Diary Manager

AMS Ltd; Manchester; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

23 days holiday (plus option to buy 5)

Birthday day off

Annual bonus scheme

Health cash plan

Enhanced parental pay

Company sick pay

Company pension scheme

Perkbox & Employee Assistance Program

Job summary

AMS Group in Manchester is seeking a part-time Personal Assistant to the Head of Accounts. You will manage a busy diary, coordinate meetings, travel, and day-to-day administration with discretion, ensuring the leader's priorities are met.

The role requires strong English communication, precise organisation and the ability to handle confidential information. This is a 20-hour-per-week position based on-site in the AMS offices.

Qualifications

• Previous experience in a PA, executive support or senior administrative role, ideally supporting a senior leader.
• Demonstrable experience of managing a complex diary and balancing competing priorities in a fast-paced environment.
• Experience of coordinating meetings, preparing documents, arranging travel and monitoring actions and deadlines.
• Experience within a professional services or multi-site business would be advantageous.

Responsibilities

• Own and proactively manage a busy and changing diary, scheduling and prioritising appointments, resolving clashes and allowing appropriate time for preparation, travel and follow-up.
• Act as a professional first point of contact, assessing and prioritising meeting requests, enquiries and correspondence and responding or redirecting them as appropriate.
• Coordinate internal and external meetings, including meeting rooms, venues or virtual links, agendas and refreshments, and ensure the Head of Accounts is fully prepared.
• Attend meetings where required to take accurate notes, record decisions and actions, and follow up progress against agreed deadlines.
• Manage email or inbox activity as agreed, highlighting urgent matters, monitoring actions and helping to ensure timely responses.
• Arrange travel and accommodation, prepare clear itineraries and process expenses accurately and promptly.
• Prepare, format and proof read correspondence, reports, presentations and other documents to a consistently high standard.
• Build effective relationships across the business and with external contacts, communicating confidently and representing the Head of Accounts and AMS professionally.
• Maintain accurate and well-organised records, handling confidential and sensitive information in line with data protection requirements and company policies.
• Anticipate upcoming priorities and deadlines, provide timely reminders and support wider administrative tasks, meetings, events and ad-hoc projects as required.

Skills

Diary management

Executive support

Meetings coordination

Travel arrangements

MS Office (Outlook, Word, PowerPoint,

Education

English proficiency

PA/secretarial qualification (desirable)

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Teams

Excel

Job description

AMS Group in Manchester is seeking a part-time Personal Assistant to the Head of Accounts. You will manage a busy diary, coordinate meetings, travel, and day-to-day administration with discretion, ensuring the leader's priorities are met.

The role requires strong English communication, precise organisation and the ability to handle confidential information. This is a 20-hour-per-week position based on-site in the AMS offices.