Part-Time Charity Finance Assistant (Donor Funds)

Khalsa Aid International; Taplow; On-site; GBP 16,000 - 21,000; Part time

Job summary

Khalsa Aid International is seeking a Finance Assistant to support the charity's finance function in a busy NGO environment. The role covers accounts payable, bookkeeping, donor fund tracking, and financial reporting, with scope to contribute to audits and performance reporting.

Hours are 20–22.5 per week (days negotiable) with a pay rate of £15.40–£17.95 per hour, depending on experience, and the opportunity to grow in a values-driven global humanitarian organisation.

Qualifications

• Accounting qualification or studying towards AAT/ACCA/CIMA.
• 2-3 years’ experience in finance, accounts or bookkeeping.
• Experience with Xero, Sage or QuickBooks and advanced Excel.

Responsibilities

• Process invoices and manage accounts payable.
• Record and reconcile donations and income streams.
• Perform bank reconciliations and maintain ledgers.
• Manage petty cash and staff expenses.
• Assist with month-end processes (journals, accruals, prepayments).
• Support budgeting and forecasting activities.
• Maintain organised financial records for audit and compliance.
• Assist with management accounts and donor reporting.
• Monitor and track restricted funds.
• Prepare and submit Gift Aid claims (HMRC).
• Update financial data on internal systems (e.g. Notion).
• Coordinate payments across international projects and teams.
• Handling donation queries and issuing donation receipts.
• Follow up with donors regarding Gift Aid claims.

Skills

Advanced Excel

Excel

Numerical ability

Attention to detail

Organisation

Deadline oriented

Independent work

Interpersonal communication

Education

AAT/ACCA/CIMA studies or degree

Tools

Xero

Sage

QuickBooks

Job description

Khalsa Aid International is seeking a Finance Assistant to support the charity's finance function in a busy NGO environment. The role covers accounts payable, bookkeeping, donor fund tracking, and financial reporting, with scope to contribute to audits and performance reporting.

Hours are 20–22.5 per week (days negotiable) with a pay rate of £15.40–£17.95 per hour, depending on experience, and the opportunity to grow in a values-driven global humanitarian organisation.